THE CALIFORNIA STATE UNIVERSITY
ALUMNI COUNCIL QUARTERLY MEETING
Hyatt Regency Sacramento
Big Sur A & B
March 19, 2006 2:00 p.m. - 4:30 p.m.

BUSINESS MEETING

Sunday, March 19, 2006 @ 2:00 p.m.
(Hyatt Regency)

Voting Members Present: CJ Klug (President), Bob Linscheid, (Alumni Trustee), Shannon Hill (Bakersfield), Marty de los Cobos (Channel Islands), Tania Garcia (Channel Islands), Yvette Bocz (Channel Islands), Sheila Butts (Dominguez Hills), John Prosk (Dominguez Hills), Kate Shaheed (East Bay), Jacqui Glasener (Fresno), Carlos Leija (Fullerton), Kristin Crellin (Fullerton), Dean Hart (Humboldt), Pete Mathiesen (Humboldt), Gay Arakawa (Long Beach), Guy Heston (Long Beach), Stephanie Regevig (Monterey Bay), Courtney Kuhn (Monterey Bay), Gray Mounger (Northridge), Francine Oschin (Northridge), Melissa Riordan (Pomona), Jon Lundstrom (Pomona), Gary Davis (Sacramento), Jeanie Esajian (Sacramento), Pamela Langford (San Bernardino), Dia Poole (San Bernardino), Ash Hayes (San Diego), Derrick Morgan (San Jose), Patricia Smith (San Jose), Kim Rutledge Gannon (San Luis Obispo), Ken Stone (San Luis Obispo), Jim Richardson (San Marcos), Jack Burke (San Marcos), Michele Lahti (Stanislaus)

Voting Members Absent: Bryan Burrow (Bakersfield), Sue Anderson (Chico), Jane Dolan (Chico), Charles Fisher (East Bay), Valerie Vuicich (Fresno), Randi Moore (LA), Barry Gordon (LA), Thomas Dunworth (Maritime), Captain Lynn Korwatch (Maritime), Jim Herrick (San Diego), Nancy Gonzalez (San Francisco), Kate McClintock (Sonoma), David Putney (Sonoma), Gary McKinsey (Stanislaus)

CSU Chancellor's Office Staff Present: Karen Zamarripa, Assistant Vice Chancellor, Advocacy and Institutional Relations; Gary Davis, Program Director, Institutional Relations; Michele Perrault, Program Analyst, Institutional Relations, Marge Grey, Director of Communications.

1. Call to Order

President, CJ Klug, called the meeting to order at a.m.

2. Roll Call

Secretary Jacqui Glasener passed the roll and confirmed that a quorum was present.

3. Approval of Minutes (ACTION)
   Motion/Second/Carried that the minutes of the January 21, 2006 business meeting be approved as submitted.

4. Officers Reports
   
   1. President
      President Klug welcomed everyone and thanked the Council for giving him the opportunity to serve. He did not report any business as he just recently took over the position and is still getting acclimated to the job.
   2. President-Elect
      Position is currently vacant.
   3. Treasurer
      Ken Stone provided a brief overview of the status of the 2005/06 budget. Essentially, our spending is very much in line with the budget with the exception of the unallocated $12,000 sponsorships for Legislative Day and the Legislative Day reception. But as an offset to those expenses, the Council also brought in $11,000 in sponsorships as income.

5. Liaisons Reports
   
   1. Alumni Trustee
      Trustee Bob Linscheid reported on activities by the Trustees over the past month including his involvement in the CSSA's annual CHESS conference in Sacramento. Trustee Linscheid also reported back on the Borad of Trustees meeting including ongoing interviews for the President's position at CSU Monterey Bay. It was also reported the Trustees have formed a committee which is working on filling the Presidency's vacancy at CSU East Bay. Trustee Linscheid continues to visit several of the campuses in the system including Chico, Fullerton, Humboldt and Northridge. Trusteee Linscheid also reported on the progress of the Wang Scholarship Awards and the involvement of all 23 campuses that submitted candidates.

      Lastly, Linscheid presented a systemwide fundraising report on behalf of Lori Redfearn from the Chancellor's Office. The report included information on the system's overall fundraising ability and progress.

   2. Alumni Directors' Rep
      Sheila Butts shared that the Alumni Director's discussed several key topics at their meeting including Legislative Days and reception being hosted by the campus alumni associations. The Director's are continuing to work on an annual calendar of events that each campus can contribute to that would allow other campuses to gain ideas and be kept abreast of local events being held at each campus (i.e. Tennis tournaments, "Dodgers Days," Day at the Races, CSU at the Pond, etc.). In addition, they discussed the implementation of SB 569 and the responses campuses were getting from alumni on the opt-out notices. The Director's also began exploring membership renewal programs on their campuses.
   3. Academic Senate
      Christy Jensen of the Academic Senate was not present and no report was given.
   4. Student Representative
      No student representative was present and no report given.
   5. Vice Presidents of Advancement Report
      Peter Smits reported on activities being addressed by the VPA's including that they are looking at how the SB 569 opt-outs were being implemented by alumni associations including compiling data that would allow them to see the percentage of opt-outs coming in and how each campus association went about getting the information disseminated. In addition, the VPA's are working in the process of taking a look at whether membership programs are making a difference on campuses and more specifically looking at Article 16 (regulations covering booster clubs, athletic organizations and non-auxiliary groups). Lastly, the VPA's are in the process of creating an Endowment Task Force that would look at programs that have no common fiduciary regulations to see about the development of an endowment pool.
   6. System Office Report
      Karen shared that the system and more specifically the Chancellor's Office is focusing on the implementation of the system wide eAdvocacy program and provided further clarification on how the wealth screening will work. In addition, Karen shared with the group that the CO is preparing a memo to the Vice Presidents of Advancement on the benefits of providing the wealth screening, including what the campuses and the CO will get out of the information provided, what data will be needed by campuses in order to provide the screening and what the data will be used for.

      Karen also reviewed the status of the three sponsored bills the Board of Trustees is pursuing this session including a bill to enhance the system's revenue bonds, a joint sponsored financial aid bill with CSSA on the Cal Grant B program and an omnibus technical bill for the system. In preparation for the following days activities, Karen reviewed important details as they relate to a possible future bond campaign.

      Karen emphasized one of the Council's future objectives that is part of the "Communications and Advocacy" plan that seeks to turn segments of the university community into spokespersons for the system and has asked the Council to being thinking of individuals that might fit this role within their campus.

      Karen also reminded campuses of their annual MOA requirements with the Council and that campuses should continue to do their annual reporting on their officers and financial status and forward this information to Michele Perrault in the AIR office. In addition, she reminded campuses to email or mail Michele a hard copy of their completed opt-out notice and that the AIR office has a general template of doing a contract to use as a model for campus use. Karen requested that if campuses have ongoing current contracts that must comply with SB 569 they confirm this information and general details about the contract with her by 4/30/06.

      Lastly, Karen reported that due to the empty role left when Gary Davis' departed last month, the CO is having Michele Perrault take on as lead staff for the Council.

6. Committee Reports
   1. Finance and Development
      Ken Stone shared that the committee recommended meeting with the Executive Committee on where they see the Alumni Council going as far as programs. In addition, with regards to the Council's financial assistance with this year's Legislative Days, the committee would like to ask each campus to look at their membership program grids on regular and statewide sponsors and email that information to Michele Perrault to assist in looking at possible future sponsor opportunities for future Legislative Days. The committee would like to see this type of approach in order to have sponsorships become part of the support to the CSU for Legislative Days.
   2. Government Relations
      Dia shared that the committee is continuing to work on the goals it laid out in its annual work plan. She encouraged each campus to host a Sacramento event at least once a year. She also reported that the committee continues to work on identifying system wide spokepersons as part of the Communications and Advocacy plan and that the committee anticipates continuing to work closely with the PIO's, Vice Presidents of Advancement and Legislative Liaisons to continue to advance the CSU's image.
   3. Programs
      Carlos Leija shared the committee's desire to continue moving forward with a "value-added" programs plan for the year. The committee is proposing a June program that would address engaging alumni in the student recruitment process and reminded the Council that the program for September is still set to be "Voluntary Recruitment & Retention." Carlos also reported that Stephanie Regevig from Monterey Bay has volunteered to finalize the Planning Guidelines. The committee is also recommending that the Friday meetings be on campus with the Saturday meetings at the hotel.

7. Old Business
   There was none.

8. New Business
   1. Executive Committee Approval of Directors & Officers' Insurance
      Motion/Second/Carried to give authority to the Executive Committee to pass and purchase Directors' & Officers' Insurance for a reasonable fee.
   2. Board of Directors' Nominating Committee Members
      Motion/Second/Carried to create a nominating committee consisting of Council Trustee Robert Linscheid, CSU Sacramento's Alumni Director, Gary Davis and CSU Channel Island's Alumni Volunteer, Yvette Bocz to recommend to the Council a President-elect.

9. Public Comment
   There was none.

10. Adjournment
    1. Next Meeting: June 23-24 at CSU Pomona
    2. Adjournment: The meeting was adjourned at 3:40 p.m.