Bulletin 98-10
May 11, 1998
SUBJECT:
Department of General Services CMAS
Usage Revisions
VENDOR: DGS / CMAS
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- DESCRIPTION: CMAS ORDER
LIMITS
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The Procurement Division of DGS has issued the
attached new general policies concerning the use of CMAS contracts by
local agencies. The CSU, along with the UC, the Legislative and
Judicial Branches of state government, and several independent State
Boards, have been included by DGS within the "local agency" usage
category for purposes of CMAS administration.
Please note that the "Order Limits" paragraph
states that local agencies are not subject to the order limits of
$500,000 for Information Technology Resource (ITR) items and $100,000
limit for non-ITR items. DGS has advised that CMAS contracts general
condition #19 relating to order limits will be revised on all CMAS
contract to reflect the exemption for local agencies.
CALIFORNIA MULTIPLE AWARD
SCHEDULE (CMAS)
LOCAL GOVERNMENT USAGE
ISSUED BY THE PROCUREMENT DIVISION
STATE AND CONSUMER SERVICES AGENCY
APRIL 30, 1998
- Assembly Bill 1727
- Approves CMAS for
- Local Governments
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The State of California approves
the use of the California Multiple Award Schedule (CMAS)
program by local governments, i.e., city, county, city
and county, district, or other local governmental body or
corporation empowered to expend public funds) for both
Information Technology products and services (personal
computers, telecommunications, etc.) and non-Information
Technology commodity products (facsimile machines,
copiers, boots, etc.).
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- Applicable
- Procurement Policies
- and Regulations
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- While we make the CMAS
program available to local government agencies, each
local agency should make its own determination whether
the CMAS program is consistent with their procurement
policies and regulations.
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- Contractor Option
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- It is at the option of
each CMAS Contractor whether or not to extend CMAS to
local governments.
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- Order Limits
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- Local agencies are NOT
subject to the CMAS Maximum Order Limit program
requirements, but should make their own determination
of order limits consistent with their own policies and
procedures.
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- Responsibility for
Payment
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- Local agencies shall accept
sole responsibility for payment to the
Contractor
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Quarterly Reports
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- CMAS Contractors must
report all activity by local governments on their
quarterly reports. The same information as required
for State agency orders must be included.
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Purchase Order
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- The local agency may use
their own purchase order form (in lieu of the State's
STD. 65 purchase order), and shall issue it directly
to the CMAS Contractor via mail or facsimile.
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Administrative Fee
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- The Procurement Division
will bill each State and local agency for use of CMAS
contracts, equal to 1.21% of the value of each
order.
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- The Procurement Division will
bill State and local agencies directly.
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- The 1.21% fee should NOT be
included in the order total, or remitted before a bill
is received.
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- Administrative Fee
- Waived for Small
- Business Orders
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- The Procurement Division is
waiving the 1.21% administrative fee (see above) for
orders to registered small business
enterprises.
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Where to Send Copies
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- One copy of the purchase order
is to be forwarded by each local agency to:
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- Department of General Services
- CMAS Unit
- 1808 14th Street, Suite
100
- Sacramento, CA 95814
- Attention: Carol Umfleet
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- Facsimile Number:
916/323-1441
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Questions?
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- Questions regarding the
CMAS program may be forwarded to the CMAS Unit at
916/324-8045.
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