Bulletin 98-10

May 11, 1998


SUBJECT:
Department of General Services CMAS Usage Revisions

VENDOR: DGS / CMAS

 
DESCRIPTION: CMAS ORDER LIMITS
 

The Procurement Division of DGS has issued the attached new general policies concerning the use of CMAS contracts by local agencies. The CSU, along with the UC, the Legislative and Judicial Branches of state government, and several independent State Boards, have been included by DGS within the "local agency" usage category for purposes of CMAS administration.

Please note that the "Order Limits" paragraph states that local agencies are not subject to the order limits of $500,000 for Information Technology Resource (ITR) items and $100,000 limit for non-ITR items. DGS has advised that CMAS contracts general condition #19 relating to order limits will be revised on all CMAS contract to reflect the exemption for local agencies.


CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
LOCAL GOVERNMENT USAGE
ISSUED BY THE PROCUREMENT DIVISION
STATE AND CONSUMER SERVICES AGENCY
APRIL 30, 1998

Assembly Bill 1727
Approves CMAS for
Local Governments

The State of California approves the use of the California Multiple Award Schedule (CMAS) program by local governments, i.e., city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds) for both Information Technology products and services (personal computers, telecommunications, etc.) and non-Information Technology commodity products (facsimile machines, copiers, boots, etc.).

Applicable
Procurement Policies
and Regulations
 While we make the CMAS program available to local government agencies, each local agency should make its own determination whether the CMAS program is consistent with their procurement policies and regulations.
Contractor Option
 It is at the option of each CMAS Contractor whether or not to extend CMAS to local governments.
Order Limits
 Local agencies are NOT subject to the CMAS Maximum Order Limit program requirements, but should make their own determination of order limits consistent with their own policies and procedures.
Responsibility for Payment
Local agencies shall accept sole responsibility for payment to the Contractor

Quarterly Reports

 CMAS Contractors must report all activity by local governments on their quarterly reports. The same information as required for State agency orders must be included.

Purchase Order

 The local agency may use their own purchase order form (in lieu of the State's STD. 65 purchase order), and shall issue it directly to the CMAS Contractor via mail or facsimile.

 Administrative Fee

 The Procurement Division will bill each State and local agency for use of CMAS contracts, equal to 1.21% of the value of each order.
 
The Procurement Division will bill State and local agencies directly.
 
The 1.21% fee should NOT be included in the order total, or remitted before a bill is received.
 Administrative Fee
Waived for Small
Business Orders
The Procurement Division is waiving the 1.21% administrative fee (see above) for orders to registered small business enterprises.

 Where to Send Copies

One copy of the purchase order is to be forwarded by each local agency to:
 
Department of General Services - CMAS Unit
1808 14th Street, Suite 100
Sacramento, CA 95814
Attention: Carol Umfleet
 
Facsimile Number: 916/323-1441

 Questions?

 Questions regarding the CMAS program may be forwarded to the CMAS Unit at 916/324-8045.


Content Contact:
Contract Services and Procurement
csp@calstate.edu
Technical Contact:
webmaster@calstate.edu

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