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Financial Services
401 Golden Shore, 5th Floor
Long Beach, CA 90802-4210

www.calstate.edu

Date:
December 21, 2010
Code: FS 2010-07
To:

FOA Delegates

 
From:
George V. Ashkar
Assistant Vice Chancellor, Controller
Financial Services
Subject:
Sponsored Programs – Financial Accounting and Systemwide Reporting

This coded memo is being issued to establish the accounting and reporting requirements for sponsored programs awards.  Effective with the issuance of this memo and no later than July 1, 2011, the campus must establish a business process for its sponsored programs activities that allows for a complete trial balance for each award received from an external sponsor.    In order to achieve consistent and meaningful reporting, it is necessary for all entities within CFS to adhere to the standards as defined in the CFS Chart of Account position paper issued by the CFS design team.

http://cms.calstate.edu/04_Applications/04B_Finance/CFS90/CFS90_%20Archives/CMS_06F_00_CFS_DesignTeam.asp

Awards in progress prior to the adoption of this requirement may continue to operate under the previous campus business practice until the award expires or five years, whichever occurs first.

Effective with the implementation of the Common Financial System (CFS), campuses and auxiliary organizations operating within the system that participate in this activity must adopt the delivered Post Award Tracking modification.

On July 1, 2016, the coding of the modification will be altered to disallow the assignment of a single Fund code to multiple sponsor awards.

If you have any questions, please contact Sue DeRosa at 562-951-4213 or sderosa@calstate.edu

GVA:SD;td                              

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Distribution:
FSAC
Sponsored Programs Administrators