Each year, to begin a new funding cycle, the Program emails various forms to be completed by the participants. When the completed forms are received by the Chancellor's Office, loan documents are prepared and emailed to the participant for signature. Signed loan documents are to be mailed to the Chancellor's Office. Upon receipt of all signed loan documents, the funding process is implemented for the fall term.

Participants must submit a Verification of Enrollment Form for each academic term (quarter/semester) in which they request funds. This form must be certified by the Registrar at the participant’s university, so the form should be completed after the participant has enrolled for the academic term.

Participants who are not requesting funds, or who have borrowed the full $30,000, are still required to complete and return the Graduate Student Status Form to continue their student deferment. Participants who do not return the requested forms will enter repayment.