Continued Systemwide Funding for the CSU Interlibrary Lending Program

AS-2298-95/AA/FA - September 7-8, 1995

RESOLVED:That the Academic Senate of the California State University affirm its support for the vitally needed CSU Interlibrary Lending Program, which helps the CSU fulfill its educational mission by providing students and faculty with access to print materials (e.g., periodicals, serials, and books) not available in each campus’ library holdings; and be it further

RESOLVED:That the Academic Senate CSU urge the Chancellor to support the continued funding of the CSU Interlibrary Lending Program as a systemwide provision; and be it further

RESOLVED:That the Academic Senate CSU urge the Chancellor to support the recommendation of the Task Force on the CSU Interlibrary Lending Program that subsequent funding recommendations for this program be reviewed annually by the Commission on Learning Resources and Instructional Technology.

RATIONALE: During the mid-1970s, the California State University systemwide Interlibrary Lending (ILL) Program was developed to facilitate resource sharing among the CSU libraries and the libraries of the University of California, and was funded by the Chancellor’s Office library division (see Attachment 2). The ILL Program was designed to provide students and faculty with print media (e.g., periodicals, serials, and books) and other materials in a quick and efficient manner, and to serve as an alternative to purchasing costly and specialized information resources. The ILL Program is composed of three components: (1) interagency agreements with three UC libraries (Berkeley, Davis, and Los Angeles) whereby CSU students and faculty can access UC holdings; (2) funding of transportation costs to support shipping of ILL Program materials among CSU libraries and UC libraries; and 3) necessary shipping supplies.

The economic crisis in California has had a major impact on reducing resources for higher education in general, and the CSU in particular. As a result, CSU library acquisition budgets have also decreased requiring CSU libraries to cancel subscriptions to numerous periodicals and serials. Recently, as part of the downsizing of the Chancellor’s Office, a memo (Attachment 3) from the Assistant Vice Chancellor for Information Resources and Technology (IRT) informed the CSU library directors that the transportation costs for the ILL Program (estimated to be $125,000 during FY 1995-96) would no longer be supported by the Chancellor’s Office and that campuses would need to assume these charges. Further, the memo stated IRT’s intent in FY 1996-97 to cease systemwide funding of the interagency agreements with the UC libraries, thus requiring the individual campuses to assume both the negotiation and funding of these agreements (estimated to be $220,000 in FY 1996-97).

On July 15, 1995, the Commission on Learning Resources and Instructional Technology (CLRIT) passed a resolution confirming that the ILL Program is the vital underpinning of library resource sharing efforts. CLRIT recommended that systemwide support for the ILL Program be continued.

In late July 1995, the Assistant Vice Chancellor for IRT established a Task Force on the CSU Interlibrary Lending Program to reaffirm the value of the ILL Program to students and faculty, to examine alternative funding strategies, and to recommend the best funding strategy to continue the ILL Program (Attachment 4). The Task Force recommended to the Executive Vice Chancellor (Attachment 1) that funding for the continuation of the ILL Program, "should be a systemwide provision; that is, it should come from ‘off-the-top’ of the CSU annual budget appropriation." In addition, the Task Force recommended that, "budget requirements be reviewed annually by CLRIT and their subsequent recommendations be reviewed by the Executive Council."

Systemwide funding, as compared to campus funding of the ILL Program, enables the CSU to leverage contract negotiations, retards further erosion of already under-funded campus library collections, and avoids placing undue financial burden on new, small, or remote campuses.

APPROVED UNANIMOUSLY -- September 7-8, 1995

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