Support for Continued Systemwide Funding for the
Intrasystem Lending and Borrowing Service

AS-2365-97/AA - May 8-9, 1997

RESOLVED: That the Academic Senate of the California State University reaffirm its support for adequate funding of the CSU Intrasystem Lending and Borrowing Service (ILBS) stated most recently in its resolution entitled "Continued Systemwide Funding for the CSU Interlibrary Lending Program" (AS-2298-95, approved September 8, 1995); and be it further

RESOLVED: That the Academic Senate CSU express its concern that the current systemwide funding has not been used for its intended purpose on some campuses, forcing the libraries on those campuses to draw upon their library funds to support ILBS; and be it further

RESOLVED: That the Academic Senate CSU urge the Chancellor to support the continued funding of the CSU Intrasystem Lending and Borrowing Service at a level that meets the increasing need for those services, as a systemwide provision and to specify that this systemwide funding be used for its intended purpose on each CSU campus.

RATIONALE: During the mid-1970s, the California State University systemwide Interlibrary Lending (ILL) Program was developed to facilitate resource sharing among the CSU libraries and the libraries of the University of California, and was funded by the Chancellor's Office library division. The ILL Program (now referred to as the Intrasystem Lending and Borrowing Service - ILBS) was designed to provide students and faculty with print media (e.g., periodicals, serials, and books) and other materials in a quick and efficient manner, and to serve as an alternative to purchasing costly and specialized information resources. The ILBS Program is composed of two components: (1) interagency agreements with three UC libraries (Berkeley, Davis and Los Angeles); and (2) funding of transportation costs to support shipping of ILBS program materials among CSU libraries and between CSU and UC libraries.

The economic crisis from which California is now emerging had an especially severe impact on many CSU library collections, including the cancellation of numerous periodicals and serials. According to the Coleman report ("Collaboration in a Networked Environment," February 1997, a report to the CSU Council of Library Directors), an examination of the last 10 years of CSU Library Statistics shows four trends: "1) complete stagnation of acquisition budgets in real dollars; 2) a reduction in total items acquired on an annual basis system-wide of nearly 40% (between 1985-1995); 3) a shift in acquisition dollars from monographs to serials resulting in percentages approaching 80% serials/20% monographs in some CSU institutions; 4) a doubling of interlibrary loan requests." (pp. 1-2). The report further notes that during the same 10-year period, the total number of ILBS requests has doubled. This statistic is almost in all cases an underestimate of the actual demand because ILBS is a "rationed" service sometimes only available to faculty or graduate students. While some campuses have made efforts to restore the quality of their holdings, the magnitude of the problem guarantees that there will be a compelling need for the continuation of ILBS at a substantial level.

During the 1996-1997 fiscal year, the Chancellor's Office sent campuses $4.9 million identified to fund the Academic/Technology Support Fund. The Executive Council agreed to return to the Chancellor's Office an equivalent of $2/FTES to fund centrally the ILBS program (since the contracts with UC and delivery providers are best made collectively). While many campuses forwarded those funds to the Chancellor's office to help defray the costs of ILBS, some campuses retained the money centrally and required the library to fund ILBS out of their own scarce budgetary resources. However, to date, there has been no permanent resolution of how the ILBS program will be funded in the future.

Any further development of distance learning in the CSU, for example, the initiation of the proposed CSU Virtual University, must also make provision for adequate library access. This is also likely to impact ILBS by increasing the demand for interlibrary borrowing.


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