Web Accessibility Deliverables and Timeline
Priority One: Web Accessibility (Administrative)
Access to the Internet and its resources, including websites, web applications, and digital content, is considered an area where the ADA applies. The ubiquity of the Internet in delivering information and providing services is an essential reason to make its accessibility a priority for the CSU. Creating and maintaining accessible websites will be an ongoing institutional responsibility. The dynamic nature of the web and the continuous updating of content require a process that can be facilitated by the use of an enterprise-wide web evaluation and monitoring tool along with well-defined campus policy and implementation procedures.
Web Accessibility Implementation Plan
The plan should include, but is not limited to, the following elements, and is due with the First Year Web Report on June 15, 2007.
- A process for auditing, monitoring and remediation of websites.
- A process for establishing accountability and documentation procedures.
- A strategy to ensure that new websites and web content incorporate accessibility in the design and authoring process.
- A process for determining exceptions and for developing, documenting and communicating the equally effective alternate form of access that will be provided.
- A process for identifying critical administrative websites that require remediation.
- A process for providing alternative ways of delivering information during any period in which websites are undergoing retrofit.
- A training plan for those who develop and maintain websites and who author web content.
- A communication plan to educate the campus about web accessibility requirements.
- An evaluation process to measure the effectiveness of the plan.
- The identification of roles and responsibilities associated with the above processes.
- Milestones and timelines that conform to the dates listed below.
The milestones identified take into consideration infrastructure development and represent targets for meeting accessibility requirements. To mitigate risk and cost, campuses are urged to begin implementation as soon as possible.
May 15, 2007: Completion of the First Year Web Report. This project replaces the 20-page manual evaluation previously described in the Coded Memo AA 2006-41 dated September 28, 2006. A draft process guide incorporating both an automated and manual checking process for evaluating a sample of campus websites has been developed and placed on the ATI Blackboard site at https://fullerton.blackboard.com/. This first year project will assist campuses in conducting a self-evaluation of the accessibility of their websites and in planning for remediation. (The Technology Access Transition Plan referenced in Coded Memo AA 2006-41 is no longer required.)
June 15, 2007: Submission of the Web Accessibility Implementation Plan and First Year Web Report
No later than September 1, 2007: New and updated administrative websites, web applications, and web content produced by the CSU or by third-party developers should, at a minimum, conform to baseline accessibility standards as defined in Section 508, Subpart B, and where appropriate, Subpart C (http://www.access-board.gov/sec508/standards.htm). This timeline applies only to administrative sites. The deadlines applied to instructional sites are provided in the Instructional Materials section of this memo.
May 15, 2009: All administrative sites that are critical to institutional access (as established in the Web Accessibility Implementation Plan) should, at a minimum, conform to baseline accessibility standards as defined in Section 508. If remediation or replacement of the website is not possible or would constitute an undue burden, then a plan to provide an equally effective alternate form of access must be developed, documented, and communicated.
May 15, 2012: All websites at the CSU should fully conform to Section 508. Once again, undue burden plan requirements (as described above) apply.