The California State University Alumni Council
Business Meeting
Humboldt State University
June 23, 2007

MEETING

Voting Members Present:
CJ Klug (President), Valerie Vuicich (President-Elect), Bob Linscheid, (Alumni Trustee), Shannon Hill (Bakersfield), Tania Garcia (Channel Islands), Yvette Bocz (Channel Islands), Tim Colbie (Chico), Kate Shaheed (East Bay), Jacqui Glasener (Fresno), Dean Hart (Humboldt), Gay Arakawa (Long Beach), Guy Heston (Long Beach), Gray Mounger (Northridge), Francine Oschin (Northridge), Melissa Riordan (Pomona), Jon Lundstrom (Pomona), Gary Davis (Sacramento), Jeanie Esajian (Sacramento), Pamela Langford (San Bernardino), Dia Poole (San Bernardino), Jim Herrick (San Diego), Ash Hayes (San Diego), Derrick Morgan (San Jose), Kim Rutledge Gannon (San Luis Obispo), Ken Stone (San Luis Obispo), Heather Manley (San Marcos), Kate McClintock (Sonoma) and Jim Manly (Sonoma)

Voting Members Absent:
Sue Anderson (Chico), Judy Sharp (Fresno), Carlos Leija (Fullerton), Kristin Crellin (Fullerton), Pete Mathiesen (Humboldt), Natalie Smith (Los Angeles), Jennifer Whitty (Maritime), Captain Lynn Korwatch (Maritime), Stephanie Regevig (Monterey Bay), Courtney Kuhn (Monterey Bay) and Patricia Smith (San Jose)

CSU Chancellor's Office Staff Present:
Michele Perrault, Program Director, Institutional Relations and Marge Grey, Director of Communications

1. Call to Order
   President CJ Klug called the meeting to order
2. Roll Call
   In lieu of Secretary Jacqui Glasener’s verbal roll call, the attendance sheet was passed around for check-off and it was confirmed that a quorum was present.
3. Approval of Minutes
   Motion/Second/Carried that the minutes of the March 18, 2007 business meeting were approved with voiced changes noting San Jose State’s abstention from the CFA resolution vote.
4. Officer’s Reports
   1. President
      President Klug welcomed everyone and thanked them for their support during his tenure as President. Due to flight constraints and the important business motions the Council needed to take up, President Klug asked that the Council take up the new business items prior to the reports from the committees and the other CSU body representatives. Additionally he passed out a copy of the 2006-07 CSU Alumni Council Annual Report and it was requested by the body that in the future the Executive Committee entertain the idea of providing a financial report as part of the full annual report.
   2. President – Elect
      Valerie Vuicich gave a brief presentation on the status of the Access to Excellence project letting members know that a first draft of the report was available on calstate.edu website. She announced next steps for the project included four stakeholder meetings to seek input and suggestions on the drafts and following these meetings the committee would come together to put together a final draft. The board asked whether or not following the second draft if there would be an opportunity for an additional full review and Valerie noted she would look into it and get back to the board at the next meeting.
   3. Treasurer
      Ken Stone deferred his report to be given in the context of the 2007/08 budget discussion as part of the new business.
5. New Business
   1. Transfer of Investment Interest to CSUAC Operating Account
      Motion/Second/Carried to transfer interest earned on the investment account to the Council’s normal operating account in preparation for added annual expenses for the 2007/08 year.
   2. 2007/08 CSU Alumni Council Annual Budget
      Motion/Second/Carried to adopt the proposed 2007/08 budget with one topic of discussion that suggested there be a way to work into the financial make-up ways to bring additional alumni representatives to quarterly meetings and it was recommended by the body that the Programs Committee look into ways to make this feasible.
   3. Election of Officers
      Motion/Second/Carried to elect those individuals carried on the slate and proposed to the full body 30 days prior to the meeting. All new officers were sworn in under oath. President Klug took time to thank all past members of the Committee and presented all outgoing officers with a plague of recognition.
   4. 2007/08 Master Calendar
      Motion/Second/Carried to adopt of the proposed 2007/08 Master Calendar
6. Liaisons Reports
   1. Alumni Trustee
      Trustee Bob Linscheid reported on activities by the Trustees over the past few months including the upcoming Trustee Committee assignments of which Trustee Linscheid will on a total of five committees and chair the Committee on Campus Planning Buildings and Grounds. Additionally he reported on his involvement in both the committees to select the new CSU Dominguez Hills president and this year’s Wang Award recipients. Trustee Linscheid reported on he was chosen as this year’s Trustee of the Year by the CSSA. Lastly, he reported on the numerous visits he has made since March to various campuses for special events including: Fresno State, Sacramento State, Chico State, San Diego State, CSU San Marcos, Sonoma State, CSU East Bay and Cal Poly SLO.
   2. Alumni Directors’ Rep
      Sheila Butts reported that the Alumni Directors met for an all day meeting on Thursday as part of their annual retreat. She reported that the retreat was very productive and that a great deal of time was spent discussing some best practices. The director’s once again committed to share campus events to be placed on a master calendar with links to the campus event information for others to see and gain ideas from. Sheila reported that the directors had elected a new directors representative for 2007-08, Carlos Leija from CSU Fullerton. Lastly, the directors requested that material for upcoming Council meetings try and be out no later than 14 days prior to each meeting to facilitate enough time to review the material.
   3. Academic Senate
      Marshelle Thobaben reported to the Council on recent activities by the Academic Senate including her role on behalf of the Senate in the Access to Excellence project. Secondly she reported that there are six more campuses that the Senate just approved for the EdD program. Marshelle will continue to be involved with the Access to Excellence project and hopes to be able to see a final draft by May/June of 2008. She encouraged the Council to stay involved with this project and stressed its importance for the CSU. Lastly, she reported that the Senate had elected a new chair, Barry Pasternak from CSU Fullerton.
   4. Student Representative
      No student representative was present and no report given.
   5. Vice Presidents of Advancement Report
      Rob Gunsalus from Humboldt State reported on recent Vice Presidents of Advancement activities including a report from the most recent VPA meeting. Rob informed the board that Pam Hillman from CSU Fullerton. He reported on the work that the VPAs are doing with the Lily Foundation and CASE to determine some costs associated with advancement and looking at capturing some economies of scale for comparison. He also noted that during the past VPA meeting that they were given an update on the Kintera project and were given new deadline dates for campuses to complete their eAdvocacy websites and submit their data for participation in the Grass Tops screening.
   6. System Office Report
      Michele Perrault gave a system update and reported on the status of the Kintera project including the status of campus eAdvocacy websites. Additionally she reported on the status of the passage of the state budget informing the board that the legislature was continuing to negotiate for a balanced budget. Michele reported out on key legislation that the CSU was working on including the Trustee’s sponsored bills and AB 1413 a bill that would greatly affect the CSU if passed.
      
      Lastly, Michele also gave a status update on where the Council was on its annual reporting to the Chancellor’s office for its MOA indicating that it would be completed by the end of summer.
7. Committee Reports
   1. Finance and Development
      The Finance and Development Committee, chaired by Jacqui Glasener as the interim for the remainder of the year focused the majority of its meeting on the annual CSUAC budget. In addition, the committee spent some time determining steps to take to develop a more comprehensive sponsorship policy taking into account the future release of a policy by the Chancellor’s Office and the need to create a master list of sponsorship prospects.
   2. Government Relations
      Dia Poole reported on the committee’s continued work towards an annual work plan for 2007/08. Dia reported that the committee would like to work in conjunction with other local campus team members such as the legislative liaisons in crafting a final work product to guide the Council’s advocacy efforts. Additionally it was requested by the committee to have available on the Council website a link that would list the guidelines and best practices for contacting and engaging alumni for advocacy work.
   3. Programs
      Jeanie Esajian reported that the Committee discussed at great length the annual conference to take place in September at Dominguez Hills. More specifically the committee discussed a plan to market the conference and encourage the participation of other local association board members to attend. It was requested by the committee and board members of the Council that a printed invitation be created with the program description to be able to pass out to prospective attendees.
8. Public Comment
   1. Trustee Bob Linscheid solicited some questions regarding the marketing of the CSU and that the Board is looking to address how to better accomplish this in the future and do a better job of talking about what the CSU provides to California.
   2. Tania Garcia, director from Channel Islands, also announced that her volunteer Yvette Bocz would be leaving her place on the Council to move on to better things and that Channel Islands would have a new representative for the next meeting.
9. Adjournment
   1. Next Meeting:September 15, 2007 at CSU Dominguez Hills.
   2. Adjournment: The meeting was adjourned at 10:53 a.m.