Technical Notes and Glossary
This reference booklet contains fall 2012 snapshot information on employees at all 23 campuses and the Chancellor’s Office. All tables and charts in the Employee Profile exclude student employees, other intermittent or casual employees, and faculty teaching in extension, special sessions and summer sessions. Employees are included regardless of the source of funds used to pay their salaries. Due to significant changes to reporting requirements for IPEDS (Integrated Postsecondary Education Data System), beginning in 2012, reporting groups have been realigned and cannot be compared directly to groups reported in prior Employee Profiles. Employee reporting has been aligned with the 2010 Standard Occupational Classifications published by the National Bureau of Labor Standards. Data presented in this report were obtained from the following sources:
1. IPEDS Database, Oracle/PeopleSoft - 2012 year data
Construction/Maintenance/Transportation Consolidates two IPEDS reporting groups: 1. Natural Resources, Construction, and Maintenance Occupations; 2. Production, Transportation and Material Moving Occupations. Includes electricians, mechanics, carpenters, painters, agricultural workers, gardeners, equipment technicians, equipment operators, etc. Most employees in this group were previously reported in the Skilled Crafts group; of the remainder, most were previously reported in the Technical and Paraprofessional or Service/Maintenance groups.
Faculty All regular instructional faculty, including department chairs and lecturers. Excludes librarians, coaches, and counselors. Also excludes extension or summer session faculty.
Management* Includes executives, vice presidents, directors, managers, deans and other management personnel with primary (and major) responsibility for management of the institution or recognized subdivision or department, etc. Employees in the Management group customarily and regularly direct the work of others and perform work directly related to management policies or general business operations (supervisors are no longer included in this group). All employees in the Management group are classified by the CSU as either Executives or members of the Management Personnel Plan. Employees in this group were previously reported in the Executive, Administrative and Managerial group.
Office/Administrative Support Includes departmental secretaries; payroll, receiving and account clerks; administrative assistants and coordinators; accounting technicians, data entry operators, credential analysts and evaluators; property clerks; police dispatchers, etc. Most employees in this group were previously reported in the Clerical and Secretarial group; of the remainder, most were formerly reported in the Technical and Paraprofessional or Service/Maintenance groups.
Professional/Technical Occupations Consolidates six IPEDS reporting groups: 1. Community Service, Legal, Arts, and Media Occupations; 2. Business and Financial Operations Occupations; 3. Healthcare Practitioner and Technical Occupations; 4. Computer, Engineering, and Science Occupations; 5. Non- Postsecondary Teaching; 6. Librarians, curators, and archivists. Most employees in these six groups were previously reported either as Professional or Technical and Paraprofessional.
Service Occupations Includes custodians, grounds workers, police officers, food service workers parking officers, etc. Most employees in this group were previously reported in the Service/Maintenance group; of the remainder, most were previously reported in the Other Professional or Technical and Paraprofessional groups.
2. Campus Information Retrieval System (CIRS) - Prior years data
Clerical & Secretarial Includes departmental secretaries; payroll, receiving and account clerks; etc.
Executive, Administrative, & Managerial* Includes executives, vice presidents, directors, managers, deans, accounting supervisors, employment supervisors and any other management personnel with primary (and major) responsibility for management of the institution or recognized subdivision or department, etc. or any other supervisory personnel with responsibility for professional employees. Employees in the Executive, Administrative, and Managerial group customarily and regularly direct the work of others and perform work directly related to management policies or general business operations or supervise the work of professional employees and perform work similar to that of those they supervise. All employees in the Executive, Administrative & Managerial group are classified by the CSU as either Executives or members of the Management Personnel Plan.
Faculty All regular instructional faculty, including department chairs and lecturers. Excludes librarians, coaches, and counselors (counted among “Other Professional”). Also excludes extension or summer session faculty.
Other Professional Includes employees whose jobs require a college education or comparable experience; excludes faculty and individuals meeting the IPEDS definition of Executive, Administrative, & Managerial employees.
Service/Maintenance Includes custodians, gardeners, laborers, campus guards etc.
Skilled Crafts Includes electricians, mechanics, carpenters, etc.
Technical & Paraprofessional Includes employees whose jobs require skills acquired in a junior college or equivalent on-the-job training, such as computer operators, instructional support, and equipment technicians.
3. CSU Faculty Recruitment Survey
New Faculty Instructional faculty members appointed to tenure-track positions and scheduled to begin service during the 2012/13 academic year, as reported by campuses in the annual CSU Faculty Recruitment Survey. Includes all employees newly appointed to tenure-track positions at the reporting campus, including those who previously held tenure-track appointments elsewhere in the CSU or temporary appointments at the reporting campus or other CSU campuses. Does not include employees appointed as tenure-track librarians or counselors.
FERP Faculty Refers to faculty employees who participate in the Faculty Early Retirement Program.
FTE Positions Refers to the total “full-time equivalent positions” filled by all full-time and part-time employees.
Full-Time Individuals employed “100% time”; includes full time employees on leave with pay.
Lecturer Includes all instructional faculty with temporary appointments (non-tenure track).
Minority Includes employees who reported an ethnic/racial background other than “White.” Individuals who did not report an ethnic/racial background are counted in an “Race/Ethnicity/Gender Unknown” category.
Part-Time Includes employees whose assignments at a given campus are less than “100% time.” Individuals employed simultaneously at two campuses are counted as two employees.
Probationary Faculty Tenure-track faculty employees who have not been awarded tenure. Includes individuals serving a “terminal” year.
Race/Ethnicity/Gender Unknown Includes all employees who did not self-report a racial/ethnic background and/or gender.
Staff Employees Refers to all employees who are not “faculty” as defined above.
Support Includes employees in the following categories: Clerical & Secretarial, Technical & Paraprofessional, Skilled Crafts, and Service/Maintenance.
Temporary Faculty Members of the faculty bargaining unit with temporary appointments (non-tenure track). Include lecturers, temporary librarians, faculty coaches, and temporary faculty counselors.
Tenured Faculty Tenure-track faculty employees who have been awarded tenure.
Total Data shown throughout this report exclude student employees, intermittent employees and extension and summer session faculty.
Questions about the data in the Employee Profile should be directed to HR Admin.
**Employees in CSU’s Management Personnel Plan (MPP) are assigned to IPEDS occupational groups based on their job responsibilities. Besides the Management group, MPP employees are distributed across several other occupational groups.