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Sick Leave

Accrual

  • Full-time employees accrue eight hours of sick leave per month.
  • Part-time employees earn sick leave on a pro rata basis.
  • Employees must receive 11 days of pay in a pay period to accrue sick leave credits for that month.
  • Sick leave credits may not be used prior to their accrual, which occurs on the first day of the following pay period.
  • There is no maximum accrual for sick leave.
  • Unused sick leave may be converted into service credit at retirement in accordance with CalPERS guidelines.

Use

  • Employee is responsible for reporting absences to the appropriate administrator as soon as possible in compliance with department policies.
  • An employee may be required to provide a physician's statement or other appropriate verification when absent five (5) or more consecutive days due to illness/injury.
  • Use of sick leave may be authorized by the supervisor for the following absences:
    • Employee's own illness, injury or disability related to pregnancy.
    • Employee's own dental, eye or other physical or medical examination/treatments by a licensed practitioner.
    • Illness or injury in the immediate family (the employee's, spouse's, or domestic partner's: parent, grandparent, great-grandparent, sibling, child or grandchild (including foster, adopted and step), son-in-law, daughter-in-law, or a person living in the immediate household of the employee, except domestic employees, roomers, boarders, and/or roommates):
      • CSUEU represented employees are limited to ten (10) days per calendar year for family care, which may be extended an additional five (5) days if approved by the appropriate administrator.  An employee may request the use of accrued sick leave for family care beyond the maximum set forth above.  Such requests must be accompanied by a physician's statement or other health care provider verification.
      • SETC represented employees are limited to seven days per calendar year for family care, primarily for emergency situations. Additional usage may be approved by the supervisor for Family Care and Medical Leave.
    • Bereavement in the case of death of a person in the immediate family (when bereavement leave is exhausted).
      • CSUEU represented employees may request in writing, subject to approval by the appropriate administrator, to extend their bereavement leave by using accrued sick leave.
      • SETC employees, upon reasonable advance request to their supervisor, shall be granted up to forty (40) hours of accrued sick leave for each death.
    • Non-represented employees may use up to five days of sick leave to extend their bereavement leave for each death of a person related by blood, adoption, or marriage, or any person residing in the employee's household.

Extension of Sick Leave

The supervisor may authorize unpaid sick leave, and/or the use of vacation, personal holiday or CTO for an employee who has exhausted accumulated sick leave.

More Information

All Employees

Non-Represented Employees

Confidential

MPP

CSUEU Represented Employees(Units 7 and 9)

SETC Represented Employees (Unit 6)

Note: Where there is a conflict with the collective bargaining agreement and the above summary, the collective bargaining agreement prevails.


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Last Updated: October 23, 2014