Integrated CSU Administrative Manual




Section 5000 Policies

Policy Number:  5303.0

Policy Title: Commodities with Special Purchasing Requirements

Policy Effective Date:  April 28, 2008

Last Revision Date:  
(see revision history)


To establish system wide contracting and procurement policy as required by Education Code 89036.


200  Vehicles, New and Used (Rev. 04/28/08)

In addition to the normal requirements for purchasing any CSU personal property:

  1. The acquisition of new or used motor vehicles for CSU use necessitates additional registration and certification procedures. These procedures are specified within the contents of the California Vehicle Code sections 4000-6100.
  2. Campuses shall submit annual reports on their motor vehicle procurement to the Office of the Chancellor in accordance with the due date specified at:  

The report shall include all of the following:

  • An inventory of motor vehicles by the campus, that includes the type of vehicle, consistent with the fleet report to the Department of General Services.
  • The number of motor vehicles purchased during the prior fiscal year, disaggregated by campus and type of vehicle.
  • The average amount of time taken to complete procurement of each motor vehicle purchased during the prior fiscal year.
  • Any changes in campus policies or procedures made during the prior fiscal year relative to motor vehicle procurement and contracts for procurement and identifying any vehicles procured pursuant to the new policy or procedure.
  • The estimated cost savings associated with management by the California State University of motor vehicle procurement, including average time to complete procurements, reduced administrative costs, reduced charges paid to the Department of General Services, and competitive or reduced market prices obtained for vehicles.


300  Procurement of Hazardous Materials

The Hazardous Substances Information and Training Act in the California Labor Code specifies that purchase orders for chemicals, solvents, or other products that may contain any kind of hazardous material include a vendor requirement to furnish a Material Safety Data Sheet for the commodity being purchased.

Campuses should perform a risk identification and evaluation, in accordance with policy section 230 and the factors below, as part of its development of the terms and conditions and insurance requirements for purchase orders or contracts for the procurement of products that contain hazardous materials:

  • The potential danger of the material
  • The method of delivery, i.e. will the contractor's vehicle drive on to the campus.
  • The point of delivery

In the absence of a risk identification and evaluation, the minimum insurance requirements set forth in policy section 230.02 shall be used.


400  Library Materials & Information

Educational materials and information access resources related to campus library services may be purchased without advertising for, (or soliciting) bids. Such materials and resources include books, periodicals, computerized information for library use, educational films, audiovisual materials, test materials, workbooks and instructional computer software. Campuses are encouraged to solicit competitive bids on such materials and resources whenever practical so that opportunities are realized to optimize potential cost savings and benefits to the University.


500  Forced, Convict, and Indentured Labor

Every contract for the procurement of State equipment, materials, or supplies, other than procurement related to a public works contract, shall specify that no foreign-made equipment, materials, or supplies furnished to the State pursuant to the contract may be produced in whole or in part by forced labor, convict labor, or indentured labor under penal sanction. The contractor shall agree to comply with this provision of the contract.







Useful Guidelines:


Related Principles:


Sound Business Practices:


Laws, State Codes, Regulations and Mandates:

Reference: California Vehicle Code Sections 4000-6200; Government Code Section 13332.09
Reference: Labor Code, Sections 6360-6399.7.


CO Manager:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor

Subject Expert:

Tom Roberts
Director, Contract Services & Procurement
CSU Office of the Chancellor

Affinity Group:

Procurement and Support Services Officers