THE CALIFORNIA STATE UNIVERSITY
Office of the Chancellor
400 Golden Shore Drive
Long Beach, California 90802-4275
Date: January 13, 1999 Code: AD NOAT 99-06
TO: Financial Managers
From: William P. Musselman
Acting Accounting Director
Business and Finance
Subject: New Cash Transfer Form
The State Controllers Office has changed the form for cash transfer transactions. In lieu of the cash transfer letter, the SCO now requires a new cash transfer form to be submitted with Claim Schedules or PFAs. The new form is quite similar to the form currently used for PFAs. The Chancellors Office has prepared a template for each Bond Fund (0785, 0791, 0705, 0658, 0574). Campuses will need to enter their own information; such as campus name and address. Please do not change any of the account numbers on the template or its size, which should be legal. Refer to the template for other fields that need to be completed, such as CS or PFA number for agency document number and description. The legal reference, located on the "LEGAL AUTHORITY AND REASON FOR REQUEST" box, is the chapter and year that the projects were approved. For example: Fund 0658 has three possible legal references 162/96 (for projects approved on the 1996 budget act, chapter 162), 282/97, or 324/98. Please begin using the new form as soon as possible.
For those campuses that have Fund 660 or Fund 576 projects that required a cash transfer letter, please contact Raymond Juanico for a copy of the template.
The new cash transfer forms (templates) are available on the CO Accounting Department's website at www.acct.co.calstate.edu.
Questions may be directed to Mr. Raymond Juanico at (562) 985-2998 or via e-mail at firstname.lastname@example.org.
WPM:RJ:tp AD NOAT 99-06
Attachment-New Cash Transfer Form
c: Ms. Lisa Chavez
Mr. William Musselman
Ms. Ruth Stipp
Accounts Payable Managers