Authority, Process & Accountability

CATEGORY I
Category I fees are mandatory fees, are charged at the same rate and for the same purpose at all campuses, and are controlled by the Board of Trustees. Reference: Education Code §89700, §89705; Title 5 - Chapter 1, Subchapter 5, Articles 3 & 4. The fees listed are not meant to be an all inclusive list of fees charged on campuses.
FEE	USE OF FEE	OBJECT CODE	CSU FUND
TUITION FEE	Used to support basic instruction and other mandatory university costs. Includes Undergraduate, Graduate, Post-Bac, Credential and the Education Doctorate	501001	485
NON-RESIDENT TUITION FEE	Charged to non-resident students, to cover the full cost of education. No state support is provided for non-resident students	501002	485
APPLICATION FEE	Charged when a student applies, to fund the cost of the application review and acceptance process	501004	485
PROFESSIONAL PROGRAM FEE	Charged only to students enrolled in specific Graduate Professional Business programs	501201	485

Definition
Systemwide mandatory fees that must be paid to apply to, enroll in, or attend the university, or to pay the full cost of instruction required of some students by statute.

Authority
The Board of Trustees provides policy guidance for all matters pertaining to student fees and has authority for the establishment, oversight and adjustment of Category I fees. The Chancellor and Presidents cannot establish or adjust Category I fees, unless specific delegation is given by the Board.

Process
The addition of Category I fees, or adjustment of existing Category I fees can happen only after approval by the board of trustees. An agenda item is presented to the Committee on Finance for discussion and a vote. After the committee on finance votes, that recommendation is presented to the full board for their approval. Category I fees are applied the same way at all campuses.

Category II - Campus-Based Mandatory Fees

CATEGORY II
Category II fees are Campus-based mandatory fees required for enrollment, under the authority of the President once established by the Chancellor. References: Education Code §89721; Title 5 - Chapter 1, Subchapter 5, Article 3. The fees listed are not meant to be an all inclusive list of fees charged on campuses.
FEE	USE OF FEE	OBJECT CODE	CSU FUND
HEALTH FACILITIES FEE	Provides for the acquisition, construction, and improvement of student health facilities projects pursuant to Education Code 89702.	504007	452
HEALTH SERVICES FEE	Supports Student Health Center operations pursuant to the CSU Policy on University Health Services.	501005	485
INSTRUCTIONALLY RELATED ACTIVITIES FEE	Supports instructionally related activities as authorized by the trustees pursuant to Education Code 89230. Includes IRA programs, Intercollegiate Athletics, Recreational Sports, etc.	501102	463
MATERIALS SERVICES AND FACILITIES FEE (if mandatory)	Provides materials, services, and facilities to all students as part of the overall university experience as authorized by Education Code 89700. Includes Campus ID Cards, Transit Pass, Campus Programs & Spirit, Library Use, etc.	501111	485
ORIENTATION FEE (if mandatory)	If mandatory for registration when students first enroll, this fee is Category II. If orientation is optional, it is classified as Category IV.	501111	485
STUDENT BODY ASSOCIATION FEE	Typically managed by the Associated Students, Inc. and provides essential activities closely related to, but not normally included as a part of, the regular instructional program of the university as defined in Education Code 89300.	501101	461
STUDENT BODY CENTER FEE	Used for financing, operating, and constructing a student body center under authority provided in Education Code 89304. Includes Student Union building, Recreation Center, etc.	504008	534
STUDENT SUCCESS FEE	Enhances academic programs and student experiences pursuant to Education Code 89712.	501111	485

Definition
Campus mandatory fees that must be paid to enroll in or attend the university.

Authority
The chancellor is delegated authority for the establishment, oversight and adjustment of Category II fees.
The president is delegated authority for the oversight and adjustment of Category II fees. The president is not delegated authority to establish Category II fees.

Process
The president is responsible for assuring that appropriate and meaningful consultation occurs prior to adjusting any fee and before requesting that the chancellor establish a new Category II or Category III fee.
Appropriate and meaningful consultation with campus constituencies regarding Category II fees and the use of fee revenue is critical to assure that the delegated authority is exercised in a manner that is consistent with policies adopted by the board.
An advisory student referendum is the preferred method of measuring student support prior to adjusting a Category II fee or requesting the chancellor to establish a new Category II fee. The referendum may be conducted by the campus or the student body association.

If it is determined that a referendum is not the best mechanism for appropriate and meaningful consultation, and is not required by Education Code, an alternative consultation process may be utilized.
For detail on student referendum, and alternative consultation, refer to the CSU Student Fee Policy .

Category III - Miscellaneous Course Fees

CATEGORY III
Category III includes only miscellaneous course fees for state-support instruction. Reference: Education Code §89721. The fees listed are not meant to be an all inclusive list of fees charged on campuses.
FEE	USE OF FEE	OBJECT CODE	CSU FUND
REGULAR COURSE FEES < $150	Charged to provide consumable materials or services to students that supplement the basic curriculum (approved by EO 1034)	501110	485
REGULAR COURSE FEES > $150	Requires approval from the Chancellor after justification for the higher fee is found necessary for the learning objectives of the class	501110	485
FIELD TRIP COURSE FEES < $3,000	Charged when basic field trips or travel are necessary (approved by EO 1034)	501110	485
FIELD TRIP COURSE FEES > $3,000	Requires approval from the Chancellor after justification for the higher fee is found necessary for the learning objectives of the class	501110	485

Definition
Fees associated with state-supported courses. Specifically for materials and services used in concert with the basic foundation of an academic course offering. Also referred to as Miscellaneous Course Fees.

Authority
The chancellor is delegated authority for the establishment, oversight and adjustment of Category III fees.
The president is delegated authority for the oversight and adjustment of III fees. The president is not delegated authority to establish all Category III fees, however, the president does have authority to establish Category III fees within a range pre-established by the chancellor.

Process
Section VI.C.6 of EO 1102 allows campus presidents to establish and adjust Category III Miscellaneous Course Fees within two ranges: Up to $150 for traditional classroom instruction, and up to $3000 for courses that require field trips or travel off campus. The president is responsible for assuring that appropriate and meaningful consultation occurs prior to establishing any fee within these ranges adjusting any fee and must consult with the campus fee advisory committee prior to establishing or adjusting fees.

Category IV - State Supported Administrative Fees and Fines

CATEGORY IV
Category IV fees are fees for services, use of facilities, or fines, that are collected and managed through state-supported operations. Reference: Education Code §89721. The fees listed are not meant to be an all inclusive list of fees charged on campuses.
FEE	USE OF FEE	OBJECT CODE	CSU FUND
CATEGORY IV FEES - CSU Fund 485 Only
ALCOHOL & SUBSTANCE ABUSE FEE	Charged to students required to take alcohol and substance abuse seminars or workshops	501112	485
ALUMNI PLACEMENT FEE	Used as part of university alumni programs	501112	485
AUGMENTED HEALTH SERVICES FEE	Charges for specific tests / services / prescriptions above what is covered by the mandatory health services fee.	501112	485
CAMPUS GENERAL CATALOG FEE	Charge for providing the campus catalog	501112	485
CAMPUS POLICE REPORT FEE	Charged when a police report is filed	501112	485
CHECK RETURN FEE	Fine charged if a check is returned for non-sufficient funds	501112	485
CREDENTIAL EVALUATION	Used primarily by education schools to evaluate credential candidates	501112	485
CREDIT CARD TRANSACTION DISHONORED VOUCHER FEE	Fine for non-sufficient funds when using a credit card	501112	485
DIPLOMA FEE	Charge for printing/providing a diploma upon graduation	501112	485
ENROLLMENT CONFIRMATION DEPOSIT	Used to hold a spot in an incoming freshman or transfer class, non-refundable deposit which will be applied toward first quarter/semester SUF when the student enrolls	501112	485
FAILURE TO MEET ADMINISTRATIVELY REQUIRED APPOINTMENT OR TIME LIMIT FEE	Fine for missing a university appointment or deadline - charged by various departments on campus (counseling center, career center, health center etc.).	501112	485
FINGERPRINTING	Charged to administer livescan or other fingerprinting process on campus	501112	485
GRADUATION OR COMMENCEMENT FEE	Charged to offset the costs of graduation and commencement	501112	485
ID CARD FEE	University One card fee - if not mandatory	501112	485
ID CARD FINE	Replacement fees/fines for university one card	501112	485
INSTALLMENT FEE	Charged when an installment payment plan is agreed to between a student and the university	501112	485
INTERNATIONAL PROGRAM/STUDY ABROAD	Charged for non-course related international programs, or study abroad opportunities	501112	485
ITEM LOST OR BROKEN FEE	Charged for any number of items rented from the university; laptops, lockers, keys etc.	501112	485
LATE FEE	Used for late payments in various departments on campus, library, registrar, etc.	501112	485
LIBRARY FEES/FINES	Charged for various fines, or fees associated with regular library use, or overdue charges	501112	485
LOCK AND LOCKER FEE	Charged for use of locks or lockers in university buildings, recreation centers etc.	501112	485
MATERIAL SERVICES & FACILITIES FEE (NON-MANDATORY)	Any fee for use of materials, services or facilities on campus that is not considered a mandatory fee to enroll. Specific names can be used - though they may still fall into this category	501112	485
MUSICAL INSTRUMENT AND AUDIO VISUAL EQUIPMENT FEE	For rental and use of university owned instruments or other equipment	501112	485
ORIENTATION FEE (NON-MANDATORY)	Charged for participation in orientation programs that are not required for enrollment (if required, category II).	501112	485
REFUND ADMINISTRATIVE CHARGE FEE	Charged when a refund must be processed	501112	485
SPECIAL EXAMINATION FEE	Charged to administer special exams, such as placement or progress exams, or assessments for various campus programs. Not linked with a course	501112	485
SPECIAL TEST MATERIAL FEE	Charged when special materials are required for exams outside of regular course offerings.	501112	485
STUDENT PROFESSIONAL LIABILITY INSURANCE	Can be charged in conjunction with a course offering Service Learning or other insurance needs. Often charged as a course fee, but can be category IV as well.	501112	485
THESIS BINDING FEE	Charged for thesis binding - sometimes required of specific programs.	501112	485
TRANSCRIPT OR RECORD FEE	Fees charged for the printing, mailing or expediting of transcripts	501112	485
WITHDRAWL FEE	Charged when a student withdrawals from a course during the withdrawal period at the beginning of a semester/quarter	501112	485

Definition
Fees, other than Category II or III fees, paid to receive materials, services, or for the use of facilities provided by the university; and fees or deposits to reimburse the university for additional costs resulting from dishonored payments, late submissions, or misuse of property or as a security or guaranty.

Authority
The president is delegated authority for the establishment, oversight and adjustment of Category IV fees.

Process
A university department needing to charge a Category IV fee, or have an existing fee adjusted, will present a proposal to the president that includes the revenue and expenditure plan, and the reasons the fee or fine is necessary. The president can then approve the fee, or make the needed adjustment. The president will then notify the campus fee advisory committee. The fee advisory committee may be consulted prior to making a decision, but the consultation is not required.

Category V - Self-Support Administrative Fees and Fines

CATEGORY V
Category V fees are any fees charged by self-support operations on campus including parking, housing or extended education. Reference: Education Code §89701, §89701.5, §89703, §89704; Title 5 - Chapter 1, Subchapter 5, Articles 5 & 6. The fees listed are not meant to be an all inclusive list of fees charged on campuses.
FEE	USE OF FEE	OBJECT CODE	CSU FUND
PARKING FEES/FINES	Fees charged for various parking plans, and fines for parking violations	504003-006	471-474
	These object codes can be used in Parking funds to record installment charges, campus collection cost, revenue from Late charge.	580006 580008 580009	471-474
HOUSING FEES/FINES	Fees charged in association with Housing programs	504001-002	531-533
	These object codes can be used in Housing funds to record installment charges, campus collection cost, revenue from Late charge.	580006 580008 580009	531-533
CONTINUING/ EXTENTED EDUCATION FEES/FINES	All fees for Extended Ed Courses, Special Session Program and other extension programs	50210X, 50220X	441-443
	Continuing Education - Fees and Fines (new - 2011)	502304	441-443

Definition
Fees paid to self-support programs such as Extended Education, Parking and Housing including materials and services fees, user fees, fines, deposits.

Authority
The president is delegated authority for the establishment, oversight and adjustment of Category V fees.

Process
A university department needing to charge a Category V fee, or have an existing fee adjusted, will present a proposal to the president that includes the revenue and expenditure plan, and the reasons the fee or fine is necessary. The president can then approve the fee, or make the needed adjustment. The president will then notify the campus fee advisory committee.

Category VI - Systemwide Voluntary Fees

Category VI
Category VI fees are systemwide voluntary fees charged to all students unless they choose to opt out of the fee. Reference: Education Code 89300(d), 89302; Executive Order 1102, Coded Memo B 15-02
Fee	Use of Fee	Object Code	CSU Fund
Student Involvement and Representation Fee	This fee will be used to help fund the activities of the California State Student Association (CSSA).	501120	496

Definition
The Student Involvement and Representation Fee (SIRF) is a voluntary student fee that will expand opportunities for student involvement and representation on issues of importance. Revenues from the fee will support student leadership, involvement, governance, and advocacy programs managed by the CSSA.

Authority
The Board of Trustees provides policy guidance for all matters pertaining to student fees and has authority for the establishment of Category VI fees. The Chancellor is delegated authority for the oversight and inflationary adjustment of this fee.

Process
The Chancellor shall consult with the CSSA prior to any Category VI Student Involvement and Representation Fee adjustments. Any decision to adjust the fee shall be reported to the Board of Trustees prior to its scheduled adjustment.