Capital and Infrastructure Improvements:

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Choose a Delivery Method:

Collaborative-Design-Build

This delivery method is a hybrid of the CMAR and DB. In the Phase 1 agreement, the owner and Design-Builder collaborate to develop a set of Design-Build documents and a Guaranteed Maximum Price (GMP) based on those documents and a Phase 2 Design-Build agreement as a product of the scope and GMP developed in Phase 1.

Construction Manager At Risk

This delivery method requires a construction manager (CM) to provide preconstruction services (Phase 1) for the design and a separate construction contract (Phase 2) to deliver the project. The design team develops the construction documents with the information provided by the owner and the CM at Phase 1. The CM commits to a Guaranteed Maximum Price (GMP) developed throughout Phase 1.

Design-Bid-Build-Major

This is the traditional method of project delivery. It involves three phases: a linear design, bidding and construction. Construction documents are developed first by a design entity. Documents are competitively bid and the project is awarded to the contractor with the lowest price who is qualified, responsive and responsible.

Design-Bid-Build-Minor

Design-Build

For this delivery method, the owner awards a single agreement for design and construction after selecting a project solution through a best value project competition.

TOCA Collaborative Design-Build

This construction contract procurement method is used for performing multiple projects as individual tasks under a single master enabling agreement. Each task can be executed as either a Construction Manager at Risk (CM TOCA) or a Collaborative Design-Build (CDB TOCA) delivery method.

TOCA Construction Manager at Risk

This delivery method is used for performing multiple projects as individual tasks under a single master enabling agreement (MEA). Each task can be executed as either a Construction Manager at Risk (CM TOCA) or a Collaborative Design-Build (CDB TOCA) delivery.

Job Order Contracts

This construction procurement uses an annual contract with a prequalified contractor to accomplish minor capital outlay maintenance, repair or improvement projects by utilizing a construction task catalog for pricing. Design services are typically separate from the JOC contract.

Design-Bid-Build Minor Steps

Pre-Bid

Prebid Meeting

Description:

Attendees: Construction Administrator (CA), Campus Reps,and others as needed.

Discuss: Project 2-7 budget including direct construction costs and soft costs; project schedule; phasing, all project specific criteria to included in Division 1; customized Division 1; Contract General Conditions, and Supplementary General Conditions; liquidated damages and methods to mitigate schedule risk; pre-bid job walkthrough(s); contractor license requirements; insurance requirements, etc.

Prior to seeking approval to proceed to bid, the Construction Administrator shall carefully review the project budget, Bid Documents and advertisement. Construction Administrator shall then compile the prebid approval package for Department Director/AVP or VP Administration's careful review and approval to proceed to bid the project.

References:

State Administrative Manual (SAM), section 6872;
SUAM sections 9721-9721.10;
CM Procedures Manual (CA), section 3, Prebid;
Bus & Prof Code, sections 7056(A), 7057(B), 7058(C)
Contractors State License Board Regulation 832

Forms & Templates:

Approval to Proceed to Bid (http://calstate.edu/cpdc/cm/forms/prebid/pb_approval_to_proceed_to_bid.doc),
Statement of Finances Prior to Bid
Prevailing Wage Cover Page (http://calstate.edu/cpdc/cm/forms/bid/bd_prevailing_wage_rates_cover.docx),
Prebid Meeting Agenda (700.01)(http://calstate.edu/cpdc/cm/forms/prebid/pb_prebid_meeting_agenda.doc),
Temporary Facilities Checklist (700.03)(http://calstate.edu/cpdc/cm/forms/prebid/pb_temporary_facilities_checklist.doc),
Construction Bid Information form (700.02-used for architect front-end letter)(http://calstate.edu/cpdc/cm/forms/prebid/pb_construction_bid_information_form.doc),
the advertisement (Notice Inviting Bids-700.06)(http://calstate.edu/cpdc/cm/forms/bid/BD_Notice_Inviting_Bids.docx),
and putting together the Bid/Fee Proposal Package, see Prepare bid packages for distribution.

Advertising the Project

Campuses may advertise all public works projects estimated to cost less than $15,000; compliance may (but need not) be

through advertising once a week for two consecutive weeks in a trade newspaper of general circulation, one published in Los Angeles, and one in
San Francisco, and
in one newspaper of general circulation published in the county for the campus on which the project is bidding); OR
online through the PlanetBids Public Solicitation Portal.

Campuses must advertise all projects valued at $15,000 or more. It is recommended that the publication of the first ad coincide with the date that documents are available to bidders, the second ad would follow one week later.

NOTE: If quickly rebidding a project after an unsuccessful 1st bid due to a bid ambiguity or other minor cause, issue an addendum, fixing the minor error, and setting the rebid date. Transmit the revised bid proposal package with the addendum to the original bidders. In this situation, you do not need to re-advertise the project.

Content of Ads: For electronic ads, use the entire Notice to Contractors; for print ads, use Notice Inviting Bids form.

References:

SUAM sections 9723-9723.03, Advertising Public Works Projects
CM Procedures Manual:
section 5-Request for Approval to: Proceed to Bid, Advertise, and Authorization to print front-end documents,
section 6-Newpaper Ads.
Public Contract Code sections 10742 & 10743 (ads);
Public Contract Code section 3300 (specify license in ad);

Forms & Templates:

Notice to Contractors, Bid Proposal Form; Abstract of Bids; Bid Proposal Package (to include documents as itemized under Prepare Bid Packages for Distribution) (http://calstate.edu/cpdc/cm/forms/index.shtml#bid)