Capital and Infrastructure Improvements:

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Choose a Delivery Method:

Collaborative-Design-Build

This delivery method is a hybrid of the CMAR and DB. In the Phase 1 agreement, the owner and Design-Builder collaborate to develop a set of Design-Build documents and a Guaranteed Maximum Price (GMP) based on those documents and a Phase 2 Design-Build agreement as a product of the scope and GMP developed in Phase 1.

Construction Manager At Risk

This delivery method requires a construction manager (CM) to provide preconstruction services (Phase 1) for the design and a separate construction contract (Phase 2) to deliver the project. The design team develops the construction documents with the information provided by the owner and the CM at Phase 1. The CM commits to a Guaranteed Maximum Price (GMP) developed throughout Phase 1.

Design-Bid-Build-Major

This is the traditional method of project delivery. It involves three phases: a linear design, bidding and construction. Construction documents are developed first by a design entity. Documents are competitively bid and the project is awarded to the contractor with the lowest price who is qualified, responsive and responsible.

Design-Bid-Build-Minor

Design-Build

For this delivery method, the owner awards a single agreement for design and construction after selecting a project solution through a best value project competition.

TOCA Collaborative Design-Build

This construction contract procurement method is used for performing multiple projects as individual tasks under a single master enabling agreement. Each task can be executed as either a Construction Manager at Risk (CM TOCA) or a Collaborative Design-Build (CDB TOCA) delivery method.

TOCA Construction Manager at Risk

This delivery method is used for performing multiple projects as individual tasks under a single master enabling agreement (MEA). Each task can be executed as either a Construction Manager at Risk (CM TOCA) or a Collaborative Design-Build (CDB TOCA) delivery.

Job Order Contracts

This construction procurement uses an annual contract with a prequalified contractor to accomplish minor capital outlay maintenance, repair or improvement projects by utilizing a construction task catalog for pricing. Design services are typically separate from the JOC contract.

Design-Build Steps

Pre-Bid

Pre-proposal meetings

Description:

Pre-proposal meeting:

Attendees: Construction Administrator (CA), Campus Reps, Alliant, and others as needed.

Discuss: Selection of delivery method (Consult with CPDC - CM for advise as required); project 2-7 budget including direct construction costs and soft costs; project schedule; phasing; selection of RFQ/RFP review committee; review RFQ/RFP documents for inclusion of sufficient information for contractors to respond to RFQ/RFP; all project criteria documents; program documents; Division 1; Contract General Conditions, and Supplementary General Conditions; calendar of events as detailed in the RFQ/RFP templates; BOT approval of Schematic Design; preconstruction and construction contract durations; liquidated damages and methods to mitigate schedule risk; job walkthrough(s) and preproposal meetings; contractor license requirements; insurance requirements, etc.

References:

State Administrative Manual (SAM), section 6872;
SUAM sections 9721-9721.10;
CM Procedures Manual (CA), section 3, Prebid
Bus & Prof Code, sections 7056(A), 7057(B), 7058(C)
Contractors State License Board Regulation 832

Forms & Templates:

Approval to Proceed to Bid
Statement of Finances Prior to Bid
Prevailing Wage Cover Page
Prebid Meeting Agenda (700.01)
Temporary Facilities Checklist (700.03)
Construction Bid Information form (700.02-used for architect front-end documents letter)
Notice Inviting Bids-700.06)
and putting together the Bid/Fee Proposal Package, see Prepare bid packages for distribution.

Advertising the Project

Description:

Campuses must advertise all projects in the California State Contracts Register (using Dept. of General Services website, Cal eProcure) and run two weeks, but a longer period may be designated. It is recommended that the publication of the first ad coincide with the date that documents are available to bidders, the second ad would follow one week later.

Campus must also advertise the project in one of the following two ways:

campus will use newspaper advertising, advertising once a week for two consecutive weeks in a trade newspaper of general circulation, one published in Los Angeles, and one in San Francisco, and in one newspaper of general circulation published in the county for the campus on which the project is bidding); OR
Campus may advertise online through the PlanetBids Public Solicitation Portal.

Content of Ads: For electronic ads, use the entire Notice to Contractors; for print ads, use Notice Inviting Bids form.

Relevant websites:

CA State Contracts Register, Cal eProcure: http://www.dgs.ca.gov/pd/Programs/caleprocure.aspx
PlanetBids Public Solicitation Portal: http://psp.planetbids.com/g/81563/

References:

SUAM sections 9723-9723.03, Advertising Public Works Projects
CM Procedures Manual:

Section 5-Request for Approval to: Proceed to Bid, Advertise, and Authorization to print front-end documents,
Section 6-Newpaper Ads.

Public Contract Code sections 10742 & 10743 (ads);
Public Contract Code section 3300 (specify license in ad);

Forms & Templates:

Notice to Contractors,
Bid Proposal Form;
Abstract of Bids;
Bid Proposal Package (to include documents as itemized under Prepare Bid Packages for Distribution)