Master File Descriptions|Download Only Files |Appendices
Data Elements: A B C D E F G H I J K
L M N O P Q R S T U V W X-Z
Active Current Status
Affirmative Action Group
Agency/Campus/Fund
Annual Current Status
A54 Transaction Data
Budget Function
Budget Occupational Code
Campus Address
Campus Header
Collective Bargaining Id
Degree Level
Dental ID
Department
Employee Category
Employee History Information (Leave)
Employee Specific Information (Leave)
Employment History Extract
Higher Education General Info. Survey
Job Code
Leave Accounting Summary
Leave Balance Information
Leave Benefit Information
Leave Transaction Information
Occupational Index
Payment History Data
Payment History Extract
Payment History Summary
School
Separated Current Status
State Service Balance and Transactions
Student Assistant
Systemwide Active Current Status
Systemwide Annual Current Status
Systemwide Pay Scales
Systemwide Transaction Data
Transaction Data
Unemployment Insurance Costs
Payment History Extract - Decentralized Format
Payment History Extract - PC Edit
Payment History Extract - SCO Production
Appendix I - Campus Codes
Appendix II - Collective Bargaining Id
Appendix III - Budget Occupation Codes
Appendix IV - Footnote/Trade Rate Code
Appendix V - Occupational Index Reference
Appendix VI - Tax Treaty Country Codes
Appendix VII - Transaction Codes
Academic Year Class
Accounts Receivable Code
Accounts Receivable Dock Time Code
Accounts Receivable Number
Accounts Receivable Payment Type
Accounts Receivable Taxable Gross
Accounts Receivable Type
Accrual Rate
Accrual Rate Indicator
Activity Indicator
Address Withheld Indicator
Adjustment Code
Affirmative Action Code
Age
Agency Code
Agency and Unit Key
All Campuses
Amount Due
Anniversary Date
Annual Salary Rate
Appointment Expiration Date
Appointment Type (Leave Code)
Assigned Salary Rate
Audit Information
Balance Indicator
Base Class
Base Class and Range
Base Pay
Base Range
Basic Life Agency Code
Basic Life CBID
Basic Life Reporting Unit
Basic Life State Share Amount
Begin Balance
Begin Days, Leave
Begin Fraction, Leave
Begin Hours, Leave
Begin Total
Benefit Out-of-Service Flag
Benefit Quarter
Birthdate
Budget Function Code
Budget Function Name
Budget Occupational Code
Budget Occupational Code Name
Business Year
Campus Address, City, State and Zip
Campus Address, Street
Campus Alpha Code
Campus Name, Abbreviated
Campus Name, Full
Campus Numeric Code
Campus Numeric Code / SSA
Claim Begin Date
Claim End Date
Class and Range Key
Class Code
Class Code Status
Class Established Date
Class Title, Abbreviated
Class Title, Full
Clearance Number
Clearance Type
Collective Bargaining Id, Abbreviated Name
Collective Bargaining Id, Code
Collective Bargaining Id, Full Name
Computational Factor, Annual
Credit Indicator
CTO FLSA Indicator
CTO Maximum Hours
CTO Regular Indicator
Cycle
Cycle Date
Data as of Date
Data Overflow Indicator
Days Paid
Days Worked, Leave
Deduction Amount
Deduction Code
Deduction Code Name
Deduction ID
Deduction Pay Period Date
Deduction Pay Period Type
Deduction Tax Gross Indicator
Deduction Type
Deduction Type - Character 1
Deduction Type - Character 2
Degree, Education Level Code
Degree, Highest Degree Date
Degree, Institute Code
Degree, Name
Dental Carrier Name
Department Code
Department Name
Detail Transaction Code
Disability Status
Disability Status Code
Disability Status Factors
Dock - Days
Dock - Hours
Document Processing Number
Duration Of Appointment Code
Earnings ID 1 - 3
Effective Date (MMDDYYYY)
Effective Date (YYYYMMDD)
Effective Day
Effective End Date
Effective Month
Effective Year
EH Position Out-Of-Service
Eligibility Indicator
Employee Address, City and State
Employee Address, Street
Employee Address, Zip Code
Employee Category
Employee Category Name
Employer Account Code
Employer Branch Number
Employer Identifier
Employment Date
Employment History Remarks
Employment Months
Employment Years
End Date, Leave
Ending Balance, Leave
Entry Date
Established Date, Leave
Ethnic Group
Ethnic Origin
Extension Faculty Hourly Rate
Extension Faculty Maximum Rate, Range G
Extension Faculty Quarter Rate, Maximum
Extension Faculty Semester Rate, Maximum
Fair Labor Standards Act Status
Federal Marital Status
Federal Tax Exemption
Federal Tax Gross
Federal Tax Withheld
Final Salary Anniversary Date
Fiscal Year Ending, Year
FLSA CTO Amount
Footnote/Trade Rate Code
Fractional Amount
Fractional Month Activity
Full-Time Equivalent
Full-Time Total
Fund Name
Garnishment Effective Date
Garnishment Original Amount
Garnishment Termination Date
Gross Pay
Gross Subject to Retirement
Gross Type
GSI Amount #1
GSI Amount #2
Header Budget Agency
Header CFIS Fiscal Year
Header Description
Header Description Line Count
Header Description Line Number
Header Effective Date
Header Expiration Date
Header Fund Identification
Header Last Update
Health Benefits Administrative Cost
Health Benefits Agency Code
Health Benefits Party Rate Code
Health Benefits Plan Type
Health Benefits Reporting Unit
Health Benefits State Share Amount
HEGIS
History Field
Hours Paid
Hours Worked, Leave
HR Letter
IDL Offset Amount
Injury/Illness Code
Injury/Illness Date
Invoice Number
Issue Date
Job Code
Job Code Campus Organization Code
Job Code Campus Organization Title
Job Code Category
Job Code Category Title
Job Code Family
Job Code Family Title
Job Code Title, Abbreviated
Job Code Title, Full
Job Code/Campus Code
Job Family Name, AA
Job Family, AA
Job Function
Job Function Title
Job Group Name, AA
Job Group, AA
Laboratory/Activity Hourly Rate
Last Accrued
Last Day Physically Worked
Last Leave Processing Leave Period
Last Update
Leave Balance
Leave Measure
Leave Name
Leave Non-Standard Rate
Leave Period
Leave Period End
Leave Period Hours Earned
Leave Period Hours Used
Leave Period Start
Leave System Eligibility Date
Leave System Eligible, Position Count
Leave Type
Leave Type Sort Sequence
Leave Without Pay Indicator
Lecture Hourly Rate
Legal Reference Code
Legal Reference for Annuitant
List Count
Lump Sum Pay Period
Management Data Element #1
Management Data Element #2
Management Data Element #3
Maximum Rate
Medicare Arrears - Agency Code
Medicare Arrears - Employee Gross
Medicare Arrears - Employer Gross
Medicare Arrears - Employer Withheld
Medicare Arrears - Fiscal Year
Medicare Arrears - Issue Year
Medicare Arrears - Reporting Unit
Medicare Arrears - Quarter
Medicare Tax Gross - Employee
Medicare Tax Gross - Employer
Medicare Tax Withheld - Employee
Medicare Tax Withheld - Employer
Minimum Rate
Miscellaneous Indicator, Leave
Month Amount
MPP AGL Indicator
Multiple Hourly Rate
Name, First & Middle Initial
Name, First Initial
Name, Last
Name, Middle Initial
Name, Whole
Net Pay
No Accrual Begin Leave Period
No Accrual End Leave Period
Noncitizen Country Code
Noncitizen Resident/Non-Resident
Noncitizen Status Code
Noncitizen Visa Category
Noncitizen Work Authorization Exp. Date
Nonqualifying Pay Period
Non-Standard Begin Date
Non-Standard End Date
Non-Standard Rate
Non Work Leave Period 1
Non Work Leave Period 2
Non Work Leave Period 3
Number Of Steps
Number Of Steps To Advance
Occupational Index Name
Occupational Index Reference
Organization Code
Origin Code, Leave
Out Of Sequence Date
Out Of Service Indicator
Out Of Service Leave Period
Overtime Code
Part-Time Total
Pay Frequency
Pay Letter Number
Pay Period, Date
Pay Plan Indicator
Pay Period, Date and Type
Pay Period, Type
Payment Type
Payment Type, Suffix
Payroll Status
Personal Holiday Flag
Position
Position Flag
Position Number
Position Sequence Number
Position Sequence Post Date
Post Date
Post Time
Premium Amount
Premium Overtime
Probationary Period Code
Probationary Period Ending Date
Probationary Period Group
Probationary Period/Tenure Track
Processing Date
Professional License, Expiration Date
Professional License Type
Quarter Rate, Range B
Quarter Rate, Range C
Range Code
Range Title
Reallocation Class Code
Reason For Separation (Resignation)
Record Last Changed Date
Record Type
Recruitment Location, FICE Code
Recruitment Location, Type of School
Red Circle Rate (Plus Salary)
Registered Warrant
Regular CTO
Reporting Unit
Retire Flag
Retired Status
Retirement Arrears Account Code
Retirement Arrears Adjustment Code
Retirement Arrears Agency Code
Retirement Arrears Gross Subject to Retirement
Retirement Arrears Payment Type
Retirement Arrears Reporting Unit
Retirement Arrears Retirement Rate
Retirement Arrears Salary Rate
Retirement Arrears Salary Type
Retirement Arrears State Share Amount
Retirement Employer Paid Member Contrib.
Retirement Membership Effective Date
Retirement Rate
Retirement System Account Code
Retirement System State Share Amount
Retirement Withheld
Roll Code
Rule Indicator
Run Date
Sabbatical Leave Eligibility Date
Safety Member
Salary Full
Salary Per
Salary Plan
Salary Rate
Salary Step
Salary Total
Salary Type
School Code
School Name
SCIF / IDL Date (Benefits Date)
SCO Keyed Flag
Segment Count Level Two
Segment Count Level Three
Segment Count Level Four
Semester Rate, Range B
Semester Rate, Range C
Separation Code
Separation Code, Leave
Separation Expiration Date (Payroll Return Date)
Serial Number
Settlement Pay
Sex Code
Shift Differential
Sick Leave At Retirement
Sick Leave Benefit Established
Sick Leave Rate
Six Month Increase (SISA)
Social Security Arrears - Agency Code
Social Security Arrears - Employee Gross
Social Security Arrears - Employer Gross
Social Security Arrears - Employer Withheld
Social Security Arrears - Fiscal Year
Social Security Arrears - Issue Year
Social Security Arrears - Quarter
Social Security Arrears - Reporting Unit
Social Security/Medicare Member
Social Security Number
Social Security Tax Gross - Employee
Social Security Tax Gross - Employer
Social Security Withheld - Employee
Social Security Withheld - Employer
Source Identifier
Special Pay, Amount Due
Special Pay, Days 1 & 2
Special Pay, Hours 1 & 2
Special Pay, Rate 1 & 2
Special Pay, Units 1 & 2
SSA / Position Sequence Key
SSI Counter
SSI Maximum Counter
SSI Maximum Step
SSI Amount
SSI Rate
State Code 1 & 2
State Itemized Allowances
State Marital Status
State Service End Fraction
State Service End Hours
State Service Flag
State Service Monthly Balance
State Service No Information Flag
State Service Out-Of-Service
State Service Out-Of-Service Leave Period
State Share Amount - HB/BL
State System Eligibility Indicator
State Tax Exemptions
State Tax Gross - 1 & 2
State Tax Withheld - 1 & 2
Status Code
Status, No Probation
Status, Permanent
Status, Probationary
Status, Temporary
Step 1 Rate - Step 45 Rate
Step Maximum
Step Minimum
Suffix
Summarized Employee
Summarized Record
Summer Maximum Rate, Range C
Summer Minimum, Rate Range C
Summer Quarter Rate, Range A
Summer Quarter Rate, Range B
Summer Semester Rate, Range A
Summer Semester Rate, Range B
Survivors Benefits
Suspended Class Code
T-Step Flag
T-Step Salary Rate
Tax Year
Temporary Separation Begin
Temporary Separation End
Termination Destination, FICE Code
Termination Destination, Location
Time Base
Time Base, Denominator
Time Base, Numerator
Time Worked Days Indicator
Time Worked Hours Indicator
Total Amount Used
Total Credit Amount
Total Days
Total Fractions
Total Hours
Total Miscellaneous
Track Class
Transaction Amount
Transaction Code, Personnel
Transaction Code Name
Transaction Code Type
Transaction Count
Transaction Type, LR
Transaction Type, LS
Transfer Leave Type - Abbreviated
Transferred SSA
Type Field, C-Step Rates
Type Field, D - Annual Salary
Type Field, E - Extension Faculty
Type Field, F - Special Variable Rate
Type Field, G - Substitute Faculty
Type Field, H - Summer Session Faculty
Units Paid
Use Indicator
User Designating Eligible Date
User Designating Eligible Indicator
Vacation Benefit Established
Vacation Max Hours
Vacation Max Non-Determine Flag
Vacation No Change Flag
Vacation Non-Standard Flag
Vacation Over Max Flag
Vacation Rate
Vacation Rate Change Date
Vacation Rate Change Flag
Vacation Rate Code
Vacation Rate Max Flag
Vacation Rate Next
Vacation Rate Next Max Hours
Void Date (YYYYMMDD)
Void Indicator
Warrant Number
Work Location
Last Updated: October 3, 2005