Item 445 - Ethnic Origin

A code that identifies the employee's race/ethnicity.

Race	Ethnicity	Current PIMS Code	Historical PIMS Codes
Hispanic/Latino	Hispanic/Latino (see audit instruction # 4)	4	A, B, C, D, 4, 9
Two or More Races	Two or More Races (see audit instruction #3 and #4)	W	n/a
Black or African American	Black or African American	F	F, 1
Asian	Asian Multiple Selections (see audit instruction # 5) Asian Specific Selections (see audit instruction #2) Asian Indian Cambodian Chinese Filipino Japanese Korean Laotian Other Asian Vietnamese	2 M U J G I K V S L	2 M U J G, 8 I K V, Y S L
White	White	E	E, 5
Native Hawaiian or Other Pacific Islander	Native Hawaiian or Other Pacific Islander Multiple Selections (see audit instruction # 6) Hawaiian/Pacific Islander Specific Selections (see audit instruction #2) Hawaiian Samoan Guamanian Other Native Hawaiian or Other Pacific Islander	6 P Q R T	6 P Q R T
American Indian or Alaska Native	American Indian or Alaska Native	7	7, H, O, N
Not Stated	Unknown	Z	Z, X, 3

Example:	If employee self identifies as Hawaiian only, enter ’P’.
System Audits:	None
Audit Instructions:	1. When adding an additional position to the database (Item 450 = 4), the system provides this data element. 2. If an employee selects one race/ethnicity and no other selection is made, enter the corresponding code (e.g. enter J for a selection of Chinese or Q for a selection of Samoan). 3. If an employee selects multiple races and does not select Hispanic/Latino, enter W for 'Two or More Races' (e.g., enter W for a selection of both Black and White). 4. If an employee selects Hispanic/Latino, enter 4 regardless of whether additional races are selected (e.g., enter 4 for a selection of both Hispanic/Latino and Black). 5. If multiple ethnicities within Asian are selected and no other race is selected, enter 2 (e.g., employee selects both Chinese and Korean). 6. If multiple ethnicities within 'Native Hawaiian or Other Pacific Islander' are selected and no other race is selected, enter 6 (e.g., employee selects both Samoan and Hawaiian).
More Info:	Effective July 1, 2010, new requirements regarding the collection and reporting of ethnicity were implemented. The detail codes within 'Hispanic/Latino' and 'American Indian or Alaska Native' were collapsed and the category of 'Two or More Races' was introduced. Refer to HR/EHDB 2010-01 for additional information. The chart in effect prior to July 1, 2010 can be accessed via the following link: Item 445 - Historical Ethnic Origin.

Example:

If employee self identifies as Hawaiian only, enter ’P’.

System
Audits:

None

Audit
Instructions:

1. When adding an additional position to the database (Item 450 = 4), the system provides this data element.

2. If an employee selects one race/ethnicity and no other selection is made, enter the corresponding code (e.g. enter J for a selection of Chinese or Q for a selection of Samoan).

3. If an employee selects multiple races and does not select Hispanic/Latino, enter W for 'Two or More Races' (e.g., enter W for a selection of both Black and White).

4. If an employee selects Hispanic/Latino, enter 4 regardless of whether additional races are selected (e.g., enter 4 for a selection of both Hispanic/Latino and Black).

5. If multiple ethnicities within Asian are selected and no other race is selected, enter 2 (e.g., employee selects both Chinese and Korean).

6. If multiple ethnicities within 'Native Hawaiian or Other Pacific Islander' are selected and no other race is selected, enter 6 (e.g., employee selects both Samoan and Hawaiian).

More Info:

Effective July 1, 2010, new requirements regarding the collection and reporting of ethnicity were implemented. The detail codes within 'Hispanic/Latino' and 'American Indian or Alaska Native' were collapsed and the category of 'Two or More Races' was introduced. Refer to HR/EHDB 2010-01 for additional information.
The chart in effect prior to July 1, 2010 can be accessed via the following link: Item 445 - Historical Ethnic Origin.

Last Updated: July 12, 2010