Transaction A65 - Demotion

General Information | Audit Instructions | Audit Messages

Used to move an employee from one classification or position skill level to another having a lower level of duties, responsibilities and/or salary range. For faculty unit employees, movement to a lower academic rank or classification, as appropriate. A demotion may be voluntary, disciplinary or in lieu of layoff.

PIMS Coding Matrix

Data Element	Required	Conditional
120 - Agency		X
121 - Unit		X
122 - Class		X
123 - Serial		X
126 - CBID		X
205 - Transaction Codes	A65
210 - Effective Date	X
210 - Effective Hours		X
415 - Duration of Appointment		X
416 - Expiration Date of Appointment		X
215 - Employment History Remarks		X
405 - Time Base		X
310 - Salary Per		X
335 - Salary Range		X
311 - Salary Step		X
330 - Anniversary Date		X
430 - Probationary Period (Code)		X
430 - Probationary Period (Ending Date)		X
560 - Professional License Type / Expiration Date		X
606 - Time to be Paid (New Position)		X
607 - Time to be Paid (Old Position)		X
702 - Department Code		X
703 - School Code		X
704A - Management Data Element No. 1		X
704B - Management Data Element No. 2		X
718 - Management Data Element No. 3		X
711 - Work Location		X
712 - Degree Information (Institution)		X
712 - Degree Information (Level)		X
712 - Degree Information (Year)		X
719 - Detail Transaction Code	X
815 - Red Circle / Plus Salary (Line G Item)		X
820 - Assigned Salary Rate (Line G Item)		X
876 - Job Code (Line G Item)		X
957 - Eligibility Substantiation		X
958 - Final Salary Anniversary Date (Line G Item)		X

General Information

None

Audit Instructions

Refer to Transaction A58 audit instructions if employee is being reinstated to his/her former status.
If demotion is temporary, enter the actual length of time in Item 415 (e.g. 1-XX mos; Y2). To extend the length of a temporary demotion, process an A65C and change Items 415/416. In Remarks (Item 215) enter 'TO EXT DEM'. Do not process a Transaction 416.
Time To Be Paid Old/New (Items 606/607) is required for an academic year employee when demotion is effective in the middle of an academic pay period.
If an employee is demoting and does or will have a Red Circle Rate (Item 815), process the following:

- Transaction A65, entering Code 41, 42 or 43 in Item 719;
- Transaction 215, entering appropriate code (71-75) in Item 719.

Furlough Instructions Effective 7/31/2009 Through:

6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise

Eligibility Substantiation may be affected when an employee moves between bargaining units or between included and excluded groups.

*Date determined per respective campus AY calendar

Audit Messages

None

Last Updated: August 29, 2012