Transaction A57 - Reinstatement From Nonindustrial Disability Leave

General Information | Audit Instructions | Audit Messages

Used to reinstate an employee to active status following a leave of absence due to a non-industrial disability. An employee may be reinstated from NDI status but continue eligibility for NDI benefit payments.

PIMS Coding Matrix

Data Element	Required	Conditional
120 - Agency		X
121 - Unit		X
122 - Class		X
123 - Serial		X
126 - CBID		X
205 - Transaction Codes	A57
210 - Effective Date	X
210 - Effective Hours		X
215 - Employment History Remarks		X
405 - Time Base		X
310 - Salary Per		X
335 - Salary Range		X
311 - Salary Step		X
330 - Anniversary Date		X
715 - Service Pay Period		X
430 - Probationary Period (Code)		X
430 - Probationary Period (Ending Date)		X
560 - Professional License Type / Expiration Date		X
606 - Time to be Paid (New Position)	X
607 - Time to be Paid (Old Position)		X
645 - Payroll Return Date		X
702 - Department Code		X
703 - School Code		X
704A - Management Data Element No. 1		X
718 - Management Data Element No. 3		X
711 - Work Location		X
716 - Sabbatical Leave Eligibility Date		X
719 - Detail Transaction Code	X
815 - Red Circle / Plus Salary Rate (Line G Item)		X
820 - Assigned Salary Rate (Line G Item)		X
825 - Noncitizen Status Code (Line G Item)		X
876 - Job Code (Line G Item)		X
957 Eligibility Substantiation (Line G Item)		X
958 - Final Salary Anniversary Date (Line G Item)		X

General Information

For additional information, refer to the NDI Leave Policies and Programs on the Chancellors Office, Systemwide Human Resources web site.
At this time Recruitment Location, Item 714, is open on the update screen. However, updating this item via this transaction is not allowed. Any entries will not result in updating the database.

Audit Instructions

Time entered in Item 606 is calculated from effective date through end of pay period minus dock, if any. When an academic year employee is to be reinstated in a month with no academic calendar (and is due money for that pay period), time must be entered per the state pay period calendar. If none is entered, no pay will issue.
If A57 is effective in the same pay period as the S49, complete Time To Be Paid (Item 606) with total time for the pay period. When a S49, A57 and S49 are all in the same pay period, code Item 606 as follows:

- Transaction S49 - Complete Item 606 with time worked up to the effective date.
- Transaction A57 - Complete Item 606 with total time for the pay period.
- Transaction S49 - Complete Item 606 with total time employee is due.

If A57 has been processed for a partial return from NDI, followed by a second A57 for full return effective in the same pay period; complete Items 606 and 607 on the full return. Item 607 will reflect time in the lower time base and 606 will reflect time in the full time base. This assumes salary per = M. If salary per = H at any time during this period, intermittent hours is always entered as NON.
If S49 and A57 partial return are in the same pay period, and the A57 full return is in a different pay period, Items 606 and 607 are completed as in #3, except on A57 full return, Items 606 and 607 are completed only for the pay period of the full return.
If S49, A57 partial return and A57 full return are all in the same pay period, code Time To Be Paid (Items 606 /607) as follows:

Transaction S49 - Complete Item 606 with time worked up to the effective date.
Transaction A57 (Partial return) - Complete Item 606 with time calculated from the effective date to the end of the month, and complete Item 607 with time shown on the S49.
Transaction A57 (Full return) - Complete Item 606 with time calculated from the effective date to the end of the month. Complete Item 607 with time calculated from the effective date of the partial return up to the date of the full return.

An A57 must be posted prior to processing a Transaction 565 (Code 2, 5 or 7) when prior status is NDI. The A57 should be effective the same date as the Transaction 565 (also the same as Item 645). Complete Item 606 with NON, and Item 719 with 99. In Line H, enter "TO REMOVE APPOINTMENT TYPE N (NDI) FROM EMPLOYEE RECORD PER THE S49". If the A57 is not posted prior to the Transaction 565 the appointment "Type N" (NDI Pay) is not removed. If the employee is brought to active status on Transaction 565 (Code 3, 4 or 6) the appointment type is retained on the employee's Payroll Master File and the employee will not receive a master warrant until it is removed.
If Detail Transaction Code (Item 719) is 96, 97 or 98, Payroll Return Date (Item 645) and Eligibility Substantiation (Item 957) must be completed. If Item 719 is code 95 or 99, Item 645 must be deleted (*).
For employee's who are being reinstated after NDI and have a Red Circle/Plus Salary Rate the following transactions must be processed:

Transaction A57 - Complete Item 719 with the appropriate code (95-99).
Transaction 215 - Effective the same day as the A57. Complete Item 719 with the appropriate code (71-76).

When an employee is brought back on a partial return, Time Base (Item 405) must be changed if Detail Transaction Code (Item 719) is code 96. If Item 719 is code 99, then Time Base (Item 405) or Class Code (Item 122) must change. An employee's position number is not normally changed while the employee is on leave status. Refer to Nonindustrial Disability Leave under Special Instructions.)

Furlough Instructions Effective 7/31/2009 Through:

6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise

Enter Eligibility Substantiation (Item 957) if employee is returning to work full or part time or using leave credits after the end of the NDI period.
If both a furlough code and a non-furlough code (e.g. 41) is required, enter the furlough code in Item 957 and enter the non-furlough code in Item 215 (957=41).

*Date determined per respective campus AY calendar

Audit Messages

None

Last Updated: October 29, 2019