Transaction A56 - Temporary Appointment For Retired Annuitant, New Employee

General Information | Audit Instructions | Audit Messages

Used to appoint an annuitant retired from California Public Employees' Retirement System (CalPERS) or State Teachers' Retirement System (only if prior STRS is with CSU) who is new to the PIMS database.

PIMS Coding Matrix

Data Element	Required	Conditional
105 - Social Security Number	X
110 - Employee Last Name	X
111 - First Name and Middle Initial	X
120 - Agency	X
121 - Unit	X
122 - Class	X
123 - Serial	X
125 - Disability Vet Status		No Entry Required
140 - Birthdate	X
445 - Ethnic Origin	X
440 - Sex	X
205 - Transaction Codes	A56
210 - Effective Date	X
210 - Effective Hours		X
415 - Duration of Appointment	X
416 - Expiration Date of Appointment	X
225 - Academic Days Worked / Not Worked		X
215 - Employment History Remarks		X
405 - Time Base	X
310 - Salary Per	X
335 - Salary Range		X
311 - Salary Step		X
330 - Anniversary Date	X
430 - Probationary Period (Code)	X
430 - Probationary Period (Ending Date)		X
505 - Retirement System Account Code	X
560 - Professional License Type / Expiration Date		X
450 - Prior State Service	X
606 - Time to be Paid (New Position)		X
702 - Department Code	X
703 - School Code	X
704A - Management Data Element No. 1		X
704B - Management Data Element No. 2		X
718 - Management Data Element No. 3		X
711 - Work Location		X
712 - Degree Information (Institution)		X
712 - Degree Information (Level)	X
712 - Degree Information (Year)		X
719 - Detail Transaction Code		X
815 - Red Circle / Plus Salary Rate (Line G Item)		X
820 - Assigned Salary Rate (Line G Item)		X
864 - Legal Reference for Annuitant (Line G Item)	Must be entered
876 - Job Code (Line G Item)		X
957 - Eligibility Substantiation		X
958 - Final Salary Anniversary Date (Line G Item)		Conditional/ Required for all R03 appointments

General Information

Academic year employees may be re-employed without reinstatement from retirement status within the guidelines of Government Code 21227 (for CalPERS annuitants) or Education Code 23918 (for STRS annuitants). Administrative and nonacademic employees may be re-employed without reinstatement from retirement status within the guidelines of Government Code 21229.
Unless superceded by a Memorandum of Understanding, rehired annuitants are not entitled to vacation, sick leave (excludes participants on the Faculty Early Retirement Program - FERP), personal holiday, holiday credit or holiday pay.
Unit 3 annuitants appointed to consecutive year employment (e.g., Temporary Lecturers with a three-year appointment entitlement) that spans consecutive academic years, or is a continuing 12 month appointment, do not need to be separated until the end of the appointment provided the annuitant does not exceed work period limitation set by the Government code under which the annuitant retired. A separation (S31) transaction is required if the nature of the appointment changes or the annuitant does not work the following year.
With the exception of the Unit 3 annuitants described above, all other employees must be separated at the conclusion of each period of employment to ensure their status remains in compliance with CalPERS requirements.
Rehired annuitants appointed to staff positions can be appointed as intermittent.
Refer to A56 Transaction, Prior Employee, for participants on FERP.

Audit Instructions

Item 430 , Probationary Code, is always code ’N’.
Item 450, Prior State Service, is always code '1'.
Item 505, Retirement System Code, is ’NM’ for all retirees.

Furlough Instructions Effective 7/31/2009 Through:

6/30/2010 - Non-AY and Non-Cruise CMA
July 2010 Pay Period - AY-Cruise CMA
September 2010 Pay Period* - AY - Non CMA, Non-Cruise

Eligibility Substantiation is required on all appointments subject to the furlough program.

*Date determined per respective campus AY calendar

Audit Messages

TRANSACTION CODE AND/OR ACTION CODE IS INVALID.

Due to an Employment History program error when processing an A56 correction or void (suffix = 'C' or 'V', respectively) Item 450 (code = '3') must be entered on the prompter screen. If this item is not entered, you will receive this error message.

Last Updated: July 12, 2010