Overview
Any CSU employee may elect to supplement Industrial Disability Leave (IDL) with accrued sick leave credits if he/she has sufficient credits to provide an IDL and supplementation amount equal to his/her regular daily salary or wage.
The CSU IDL Program Administrative Guide is issued by the Office of the Chancellor - Human Resources Administration. For detailed policy provisions, please contact the respective campus Return to Work Coordinator or the Chancellor’s Office.
General Information
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An eligible employee has a one-time option to elect the IDL With Sick Leave Supplementation Program (IDL-SL). The employee may not change from TD Codes 1 or 2 or regular IDL (Code 5) into the IDL-SL Supplementation program.
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An employee’s position number is normally not changed while the employee is on IDL/SL status, however, Agency, Reporting Unit and Serial Number may be changed based upon campus need. The class code may not be changed unless (1) prompted by reorganization changes when the class code is no longer appropriate (as in the case of a classification series update), or (2) the employee was officially notified of actions (e.g. promotion, demotion) in progress prior to the date of injury/illness. For processing instructions, refer to the section: Industrial Disability Leave and Temporary Disability.
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Payment for the 1/3 sick leave supplementation is keyed via PIP or requested on F674D. Supplementation payments are charged against Blanket 949 (e.g. XXX-XXX-XXXX-949).
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To compute the number of sick leave hours the employee should be charged, count the number of days on 2/3 IDL, multiply by 8 to convert days to hours, divide by 3 and round to the nearest whole hour. Example:
7 days on 2/3 IDL x 8 hours = 18.666 = 19 hours Sick Leave Charge
3
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The employee’s sick leave balance is "frozen" as of the date of injury/illness. Supplementation is limited to the use of sick leave accrued up to the date of the work-related injury or the first day of disability (which may be different than the date of injury) for which IDL with supplementation is sought, except as indicated under the Catastrophic Leave Program. Time earned after that date shall be added to the employee’s available leave upon return to work or movement to Temporary Disability with Sick Leave Supplementation.
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The SCO will pay sick leave supplementation only when Item 957, Code 40 is present on the employee’s database record.
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The total monthly gross of payments to employees for IDL benefits, Sick Leave Supplementation and regular pay (if any) shall not exceed the amount of the employee’s regular salary or wage.
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The daily rate shall be computed by dividing the employee’s regular established monthly salary by the number of academic or fiscal days in the pay period.
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There is no correlation between the gross amount of the Sick Leave Supplementation payment and the number of Sick Leave hours an employee is to be charged. The supplemental payment is based on 1/3 of the employee’s gross pay:
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1
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3
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2
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5
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3
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8
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4
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11
|
|
5
|
13
|
|
6
|
16
|
|
7
|
19
|
|
8
|
21
|
|
9
|
24
|
|
10
|
27
|
|
11
|
29
|
|
12
|
32
|
|
13
|
35
|
|
14
|
37
|
|
15
|
40
|
|
16
|
43
|
|
17
|
45
|
|
18
|
48
|
|
19
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51
|
|
20
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53
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|
21
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56
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22
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59
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The only transactions that can be processed (other than those specified in 2 above) while an employee is on IDL-SL are the GEN, MSA, 330, or SCR as appropriate, and the CRO as authorized. If an employee’s service related increase is to be denied, process a 330 transaction.
Processing Instructions
The following provides PIMS transaction completion guidelines based upon a given IDL-SL status:
1. To IDL-SL Status
To move the employee to IDL-SL status, process a 565-Code 5 Transaction using the required/conditional matrix and complete the items as follows:
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205
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Transaction Code
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565
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210
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Effective Date/Hours
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The date the employee is placed on IDL-SL status.
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565
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Injury/Illness Code
Injury Illness Date
Benefits Date
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5 (on IDL)
Date of injury or illness
The date the employee is placed on IDL (must be the same date as indicated in Item 210).
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606
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Time To Be Paid (New)
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Regular time to be paid up to the effective date of the 565 Transaction.
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957
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Eligibility Substantiation
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40 (Code 40 - indicates employee has elected to supplement IDL with Sick Leave credits.)
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2. From IDL-SL Status
When the employee goes off of IDL-SL and returns to work, process a 565 Transaction using the required/conditional matrix and complete the items as follows:
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205
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Transaction Code
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565
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210
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Effective Date/Hours
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The date the employee returns to work.
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565
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Injury/Illness Code
Injury/Illness Date
Benefits date
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6 (off IDL)
* (to delete)
* (to delete)
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606
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Time to be Paid (New)
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The total regular time to be paid for the pay period of action. Do not include sick leave time or time spent on IDL.
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957
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Eligibility Substantiation
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957* (to delete)
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3. Employee Exhausts Available Sick Leave Credits Or Elects To Discontinue Sick Leave Supplementation And Remain On 2/3 IDL Pay
Process a 565 Transaction using the required/conditional matrix and complete the items as follows:
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205
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Transaction Code
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565
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210
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Effective Date/Hours
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The next consecutive date following the date sick leave supplementation ceases.
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565
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Injury/Illness Code
Injury/Illness Date
Benefits date
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5
Leave blank
Leave blank
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957
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Eligibility Substantiation
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41 (Code 41)
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4. Employee Elects To Discontinue IDL-SL Supplementation And Change From IDL To TD
Process a 565 transaction using the required/conditional matrix and complete the items as follows:
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205
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Transaction Code
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565
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210
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Effective Date/Hours
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The 90th calendar day of absence.
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565
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Injury/Illness Code
Injury/Illness Date
Benefits date
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1 (on payroll) or 2 (off payroll)
Leave blank
Leave blank
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606
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Time To Be Paid (New)
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If 565 = Code 1, enter the total regular time to be paid for the pay period of action; OR
If 565 = Code 2, enter NON
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957
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Eligibility Substantiation
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957* (to delete)
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5. Payment Of Waiting Period
When it is determined in retrospect that the waiting period should be paid, a corrected 565 Transaction (565C) must be processed, and a F674 submitted to CSU Audits. Complete the PPT as follows:
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205
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Transaction Code
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565C
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210
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Effective Date/Hours
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The effective date of the original 565.
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215
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Employment History Remarks
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Waiting/PER/PD
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565
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Injury/Illness Code
Injury/Illness Date and Benefits date
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Leave blank
The new Benefits/IDL date, (the difference between the original effective date and the new Benefits/IDL date represents the waiting period).
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606
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Time To Be Paid (New)
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Total regular time to be paid up to the effective date of the 565 Transaction.
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957
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Eligibility Substantiation
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40 (Code 40)
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960
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Corrected Transaction Identifier
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960 - the position number of the original 565 Transaction.
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References
CSU Industrial Disability Leave Program Administrative Guide
SCO Payroll Procedures Manual, Section E
Last Updated: October 17, 2006