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Employee Action Request
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Updated instructions for handling zip codes for foreign countries, employees with additional withholding tax, and reappointment after a separation.
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Item 135 - Other Position
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Added reference to Personnel Letter #2002-06 regarding the elimination of turnaround PPT's.
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Item 205 - Transaction Code
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Corrected formatting error.
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Item 505 - Classes Excluded From CalPERS
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Added class codes 2325, 2326, 2362 and 2365.
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Item 505 - CalPERS Membership Chart
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Updated phone number for CalPERS Employer Services and corrected miscellaneous formatting errors.
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Item 505 - Retirement System Account Code
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Added audit instructions for account code 08 if the employee's appointment does not qualify for CalPERS.
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Item 712 - Degree Information
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Added audit instruction for completing Institution and Year when Level is the only required entry.
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Item 715 - Service Pay Period
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Updated coding example.
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Item 810 - Settlement Pay
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Added audit instructions for settlement pay with TSA/deferred compensation deductions.
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Item 999 - Deductions From Separation Pay
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Added instructions regarding employees with changed deductions amounts for TSA/deferred compensation.
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Professional License Table
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Updated the reference to Technical Letter 2005-24.
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Student Employment
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Added information for classes 2354, 2353 per Student Employment Policies and Programs.
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Transaction Codes
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Revised used for Transaction 122.
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Transaction 105 - Social Security Number
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Clarified audit instructions for transaction effective date, conditions for submitting transaction to CSU Audits, and processing for duplicate SSN's.
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Transaction 120 - Position Number Change
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Added audit instructions for position number changes and for separations with final settlement.
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Transaction 122 - Class Code Change
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Revised definition for transaction use, and added references under general instructions.
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Transaction 215 - Employment History Remarks
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Updated definition for use to include campus information on employee's employment history record, and to clarify general instructions.
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Transaction 565- Code 7, Disability Pending Determination
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Added link to Transaction S49 under audit instructions.
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Transaction 645 - Extend Leave Without Pay
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Added audit instructions for academic employees, temporary appointments, and references to Catastrophic Leave and Nonindustrial Leave.
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Transaction 702 - Department Code
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Added audit instruction regarding employees on LWOP or separated.
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Transaction 703 - School Code
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Added audit instruction regarding employees on LWOP or separated.
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Transaction 704A - Management Data Element No. 1
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Added audit instruction regarding employees on LWOP or separated.
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Transaction 704B - Management Data Element No. 2
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Added audit instruction regarding employees on LWOP or separated.
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Transaction 711 - Work Location
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Added audit instruction regarding employees on LWOP or separated.
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Transaction 712 - Degree/Education Information
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Added audit instructions for employees on LWOP, and completion of Institution code.
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Transaction 715 - Service Pay Period
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Added audit instructions completing Item 715, and instructions for posting Transaction 715 to a LWOP or separated record.
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Transaction 645 - Extend Leave Without Pay
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Added audit instructions regarding the effective date for academic employees and for employee's on temporary appointments.
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Transaction A52 - Temporary Appointment, New Employee
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Added audit instruction for classes 2354, 2353 per Student Employment Policies and Programs.
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Transaction A52 - Temporary Appointment, Additional Position
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Added audit instruction for classes 2354, 2353 per Student Employment Policies and Programs.
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Transaction A56 -Temporary Appointment For Rehired Annuitant, New Employee
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Revised coding matrix to indicate Item 719 is conditional, and Item 985 is required for all R03 appointments.
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Transaction A56 -Temporary Appointment For Rehired Annuitant, Additional Position
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Revised coding matrix to indicate Item 985 is required for all R03 appointments.
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Transaction A56 -Temporary Appointment For Rehired Annuitant, Prior Employee
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Revised coding matrix to indicate Item 985 is required for all R03 appointments.
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Transaction A64 - Promotion
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Added general information for employees in classifications with sub-ranges.
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Transaction S42 - Leave Of Absence Without Pay
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Revised audit instructions to include reference to 10/12 and 11/12 employees, and added audit instruction not to post transactions when employee in on LWOP.
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Transaction S43 - Partial Leave Of Absence Without Pay
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Added audit instruction regarding the extension of payroll return date.
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Transaction S44 - Military Leave
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Revised audit instructions to include reference to 10/12 and 11/12 employees, and clarified audit instruction for employees that separate while on LWOP.
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Transaction S45 - Parental/Family Care and Medical Leave
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Revised coding matrix to indicate Item 215 is a required field, revised audit instructions to include reference to 10/12 and 11/12 employees, and clarified audit instruction for employees that separate while on LWOP.
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