Data Element:  Earnings Id

The term 'Earnings Id' has different definitions depending on the reference, so it often leads to confusion.  Here's some clarification:

 

  • In CIRS, the field Earnings Id (XX:EARNID1) identifies the type of premium pay, if the payment type is 8.  Note: The fields XX:EARNID2 and XX:EARNID3 are not in use at this time.

 

  • The State Controller's Office defines earnings id as "a unique number or letter, or set of numbers and/or letters up to 4 characters, that identify a specific type of pay." There are literally hundreds of earning id's, used to issue and identify miscellaneous payments such as premium pay, awards/bonuses and special payments. For a complete list, refer to the CSU Established Earnings Ids on the Systemwide HR website.  For example, here are some common miscellaneous payments used by the CSU.  Notice that only the premium pays (payment type = 8) have an associated earnings id in CIRS.  

 

SCO

Miscellaneous Payment and Earnings Id

 

CIRS

Payment Type

XX:PAYMETYP

CIRS

Payment Suffix

XX:PAYTYPSF

CIRS

Earnings Id

XX:EARNID1

Automobile Allowance (8CAR)

8

 

8CAR

Budget Shortfall Mitigation Bonus (GY)

G

Y

 

CSU Lump Sum  (SB)

S

B

 

Excess Hours (9F)

9

F

 

Performance/Merit Bonus (S6)

S

6

 

P.O.S.T. Advanced Stipend (8ST8)

8

 

8ST8

 

To identify miscellaneous payments in CIRS, you must determine if it's a premium pay (payment type = 8) or some other miscellaneous payment. If it's a premium payment, then your report request will need to screen on Payment Type (XX:PAYMETYP) and Earnings Id (XX:EARNID1). For example, to identify an Automobile Allowance:

 

  •  WHERE (XX:PAYMETYP EQ '8') and (XX:EARNID1 EQ '8CAR')

 

If it's some other type of miscellaneous payment (i.e., award/bonus or special pay), then your report request will need to screen on Payment Type (XX:PAYMETYP) and Payment Type Suffix (XX:PAYTYPSF). For example, to identify a Budget Shortfall Mitigation Bonus:

 

  •  WHERE (XX:PAYMETYP EQ 'G') and (XX:PAYTYPSF EQ 'Y')

 

See Also:  Sample Request - Department Chair Lump Sum Pay

 

Last Updated: August 30, 2006